Associate Officer

Contract

This is a P-1 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be between 84,013 USD and 116,107 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1. Organizational Context

1. Organizational Setting

The post is located in the Office of the Controller and Director, Department of Program Planning and Finance. The Department is responsible for providing managerial oversight and direction on strategic planning and financial management issues and for ensuring the effective implementation of the Organization’s work program.

2. Purpose Statement

The incumbent is responsible for providing technical and analytical inputs, as instructed, to support the Director of the Department of Program Planning and Finance and staff in the Office of the Controller, and for assisting in coordinating the work of the Department, including monitoring and following up on the organization of the workflow.

3. Reporting Lines

The incumbent works under the supervision of the Director, Department of Program Planning and Finance.

4. Work Relations

The incumbent maintains regular working relations with staff across the Department.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Support the supervisor’s engagement activities by organizing, coordinating and providing logistical support for internal and external meetings and events. Draft aspects or portions of speaker’s notes, agendas, presentations, briefing notes, or other materials required by the Directors.

b. Follow up on meeting arrangements and administrative support services, and coordinate ad hoc projects and initiatives with relevant staff.

c. Draft and/or coordinate the preparation of verbatim reports, briefing notes, proposals, information circulars related to the Financial Regulations and Rules, communications and correspondence on technical and administrative matters.

d. Carry out preliminary analysis and research of technical topics for the preparation of documents and proposals related to cross-sectoral teams, working groups or taskforces of which the Controller, the Assistant Controller or other staff in the Office of the Controller are members.

e. Assist with the roll out and KIC migration for the Office of the Controller.

f. Monitor and follow-up on the analysis of recommendations from oversight bodies and prepare various analytical inputs to facilitate effective and timely implementation.

g. Perform other related duties as required.

3. Requirements

Education (Essential)

First-level university degree in business administration, finance, international relations or related discipline.

Education (Desirable)

Advanced university degree in a related area.

Experience (Essential)

At least one year of relevant professional experience in one of operations, administration and senior managerial/executive level support.

Language (Essential)

Excellent written and spoken knowledge of English.

Language (Desirable)

Knowledge of other official UN languages, especially of French.

Job Related Competencies (Essential)

Good analytical skills with the ability to identify and recommend the resolution of potential issues.

Excellent drafting skills and the ability to work with a high degree of accuracy and attention to detail.

Discretion and a sense of diplomacy, judgment and initiative.

Excellent time management and organizational skills.

Ability to work within the applicable rules, regulations and procedures.

Excellent communication and interpersonal skills and ability to maintain effective working relations in a multi-cultural environment with sensitivity and respect for diversity.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint), the internet, information management systems, and the ability to adapt quickly to new software.

4. Organizational Competencies

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

5. Information

Annual salary:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the January 2022 rate of 82.1%.

P1

Annual salary

$38,523

Post adjustment

$31,627

Total Salary

$70,150

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

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Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.