Associate National Administrative Officer

Overview

Provide operational services in administration, finance, human resources, and logistics.

You have:

• Advanced University degree (Master's or equivalent) in the field of Finance, Business Administration, Accounting, or related discipline.
• Minimum two years of relevant experience in management, finance and administration or related area.
• Experience in budgeting, contracting, and monitoring.
• Excellent knowledge (spoken and written) of English.
• Ability to supervise, coordinate and monitor work plans and to provide quality and timely support and services.
• Good IT skills, knowledge of ERP and financial, human resources or administrative management tools.
• Ability to lead, manage and motivate staff and teams.
• Experience working in an international organization and/or the United Nations.

Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be more than 3,427 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : 6MZADM1000RP Grade : NO-A Parent Sector : Sector For Administration and Management (ADM) Duty Station: Maputo Job Family: Administration Type of contract : Fixed Term Field Duration of contract : 2 years, renewable Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 22-SEP-2025 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Only nationals from Mozambique are eligible to apply*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- The Associate National Administrative Officer is responsible for providing a range of operational services to the UNESCO Office in Maputo, in the areas of general administration, budget, financial, human resources, logistics, premises-related and security matters within the National Office. He/She reports directly to the Head of Office with a functional reporting line to the Assistant Director-General for Administration and Management (ADG/ADM), or his/her representative in the Regional Office.. On matters of financial internal control he/she receives a delegated authority from the Chief Finance Officer as certifying officer. He/She will receive policy guidance/ instructions from the Bureau of Financial Management, Human Resources Management, Division of Operations, Secuirty and Safety Section and Programme Sector Assistant Director-Generals on their respective areas of responsibilities. Long Description ---------------- **GENERAL ADMINISTRATION** - Assist the Head of the Office in the decision-making related to administrative matters, by providing regular information, updates, analysis, findings of reviews and guidance related to budget, financial, human resources, logistics, premises­ related and security matters, within the National Office. - Analyse operational requirements and practices of the National Office and make recommendations to assist the Head of Office and the programme specialists in finding responsive and effective solutions with a view to benefit programme implementation. - Supervise the work of the Administrative Unit staff/ workforce providing operational guidance and oversight to ensure the correct and consistent application of rules, regulations and procedures. - Supervise the maintenance of proper inventory, filing and recording systems. Participate in the OMT to keep abreast of administrative matters, including budget, financial, logistics, human resources, premises-related and security matters in the duty station. - Liaise with the relevant Units and Services within the Sector for Administration and Management on all issues relating to local UN operational harmonization and alignment and joint services, seeking clearance on those which may involve interpretation of, and deviation from, UNESCO's current rules and procedures. Long Description ---------------- **FINANCE & BUDGET** - Assist the Head of Office or the designate in budget preparation (recurring C/5 documents and related work plans, extra budgetary programmes and related project documents) and provide all relevant information required. - Approve/ certify disbursements up to an authorized level. - Ensure that the National Office's financial resources and expenditures are fully and properly accounted for and that internal control systems are adequately implemented. - Participate in monitoring execution of Regular Budget and extra-budgetary resources and provide analysis, technical information, findings and recommendations to the Head of Office to facilitate their revision and timely reallocation of resources. - Prepare, analyse and evaluate information from financial records and provide data on budget execution to the Head of Office or Programme Specialist. Prepare recurring reports on programs, projects and office accounts; participates in the preparation of special reports. - Brief and provide guidance to staff within the office on the application of routine finance rules, regulations and procedures. Maintain contacts with staff in similar positions in other duty stations and ADM services to obtain guidance and intepretation related to non-recurring and complex matters. - In line with the Organization's policies and procedures, and with due regard to the requirements of the Office, analyze the Office's work modalities and operational practices in order to make recommendations for their adjustment, a need be. - Ensure that financial actions are taken in accordance with local financial and banking regulations and UNESCO policy, and with due regard for efficiency. **HUMAN RESOURCES** - Assist in processing personnel actions (recruitment, extension, conversion of appointments, update of Job Descriptions).. Analyse and evaluate individual cases and make recommendations for action. - Keep up to date the Office organizational chart and the lists of Office personnel and their dependents. - Interpret and apply the organization's human resources rules, regulations and policies. - Respond to routine queries of staff on their rights, duties, conditions of service and administrative steps and procedures, and refer them to the appropriate HR staff (including HR Business partner in the Regional Office, if applicable). - Administer day to day HR issues within the Office and ensure appropriate and timely follow-up with the relevant Programme Sectors, PAX and with HRM sections. - Oversee accurate and timely recording and update of data in the human resources management information systems and facilitate related training to support staff whenever required. **LOGISTICS, ASSET MANAGEMENT AND SECURITY** - Monitor the maintenance, upkeep and operation of the technical facilities and installations, keeping risks to a minimum: healthy and safe working environment; effective local area network, individual work stations, printers and photocopying machines, communication facilities; functioning cars; etc. - Coordinate the-good maintenance of equipment, furniture and vehicles. Ensure that the assets of the organization are safeguarded at all times. - Ensure that appropriate insurance coverage for premises, vehicles and equipment is in place and timely renewed. . - Maintain contact with the Office's host country authorities on logistical matters as per Host Country Agreement. - As applicable, assist the Head of Office or the designate in the negotiation of lease agreements. - Assist in procurement planning for contract actions which are well-defined, for which precedent exists and which are limited to "one-country" market; ensure follow-up action to contract award and that the deliverables are in conformity with the specifications and terms of contracts. - Act as focal point for safety and security of UNESCO personnel and assist the Head of Office in ensuring compliance with prevailing UN Common security policies, procedures and standards. Assist the Head of Office in follow up of UNDSS recommendations. - Ensure compliance of staff with security travel requirements and monitor completion of mandatory security trainings. **COMPETENCIES (Core / Managerial)** ------------------------------------ Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **EDUCATION** - Advanced University degree (Master's or equivalent) in the field of Finance, Business Administration, Accounting, or related discipline. - A first-level university degree in combination with two additional years of qualifying experience in administration and finance may be accepted in lieu of the advanced degree. **WORK EXPERIENCE** - Minimum two years of relevant experience in management, finance and administration or related area. - Experience in budgeting, contracting, and monitoring. - Experience in identifying solutions and making recommendations within the framework of internal guidelines and procedures. - Experience in ensuring compliance with rules & regulations and administrative processes and providing advice to others. **SKILLS AND COMPETENCIES** - Ability to supervise, coordinate and monitor work plans and to provide quality and timely support and services. - Ability to provide guidance in the financial and administrative management of extra budgetary projects. - Ability to work in a multicultural environment and to establish good working relationships with external and internal partners. - Ability to lead, manage and motivate staff and teams. - Good IT skills, knowledge of ERP and financial, human resources or administrative management tools. - Capacity to analyse operations, identify risks and opportunities, propose mitigation measures and to establish adequate monitoring framework in line with office implementation capacity. - Ability to collaborate with the Designated Official for Security and with the United Nations Department of Saferty and Security (UNDSS)Chief Security Advisor on all security-related issues; including participation in Business Operation Strategy (UN BOS). Long Description ---------------- **LANGUAGES** - Excellent knowledge (spoken and written) of English. DESIRABLE QUALIFICATIONS ------------------------ **WORK EXPERIENCE** - Experience working in an international organization and/or the United Nations. **SKILLS AND COMPETENCIES** - Familiarity with UNESCO's work and mandate in the country. **LANGUAGES** - Knowledge of another official language of UNESCO (Arabic, Chinese, French, Russian and/or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 41 125 US $. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits.](https://en.unesco.org/sites/default/files/unesco-staff-compensation-booklet_en.pdf) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [ UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as an interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://www.unesco.org/en/geo-distribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.* Please note that UNESCO is a non-smoking Organization.

Potential interview questions