Associate Liaison Officer

Contract

This is a LICA-7 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 7 years of experience, depending on education. More about LICA-7 contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

This position is located in the Office of the Chief of Mission Support, Office of the Special Envoy of the Secretary-General for Yemen (OSESGY). The incumbent reports to the Administrative Officer (P-4) through the Administrative Officer (FS-6).

Functional Responsibilities

Under the direct supervision, the Associate Liaison Officer will be responsible for performing the following duties:

• Assist with liaison with GoJ entities, mainly Ministry of Interior, Ministry of Defense, the National Operations Centre, Join Coordination and Monitoring Centre and other Government counterparts in order to support delivery of OSESGY objectives;
• Support with liaison in matters related to operations, access, movement, and coordination with OSESGY’ governmental and non-governmental partners in Jordan;
• Assist in the maintenance of documentation of decisions and correspondence and actions taken on liaison issues and keep electronic filing up to date;
• Coordinate in the provision of logistical support for visits between host government and OSESGY;

• Assist in the preparation of agendas and supporting documentation for the meeting with Local Government Officials and other stakeholders;

• Assist in facilitating registration of diplomatic and non-diplomatic OSESGY personnel, administrative, legal, visa, residency, customs clearance, protocol, etc.;

• Assist in processing requests of diplomatic privileges and immunities, and when required the accreditation for non OSESGY staff on temporary meetings held at OSESGY;
• Assist OSESGY on matters of protocol and the host country policy procedures and keeps abreast on changes/evolution in policy/procedures.
• Perform other related duties as required.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional Responsibilities

Professionalism****:

Shows pride in work and in achievements; demonstrates professional competence and mastery of protocol related matters; knowledge of the host country policy and procedures; knowledge of administrative procedures and practices of international organization such as the United Nations.

Ability to apply various administrative rules and regulations in work situations; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education/Experience/Language requirements

Education****:

High school diploma or equivalent is required.

A first-level university degree in combination with additional three years of qualifying experience may be accepted in lieu of the advanced university degree.

An advanced university degree (Master’s degree or equivalent) in political science, international relations, international economics, law, public administration or related field combined with one year of relevant professional experience

Work Experience: - A minimum of 7 years of relevant experience in protocol, public information, external relations or a related area. - Experience in the application of administrative procedures and practices of the United Nations or that of a similar international organization is desirable. - Experience in liaising with governments authorities is desirable. - Three years of experience may be accepted in lieu of the advanced university degree.

Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic (oral and written) are required.

Contract type, level and duration

Contract type: Local ICA Contract level: LICA 7 Contract duration: until 30 sept 2021 with possibility of extension.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.