Associate Fleet Management Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).

Coordinate, manage and support all the fleet management activities in the Office.
Implement effective fleet management that regularly monitors the fleet pool, saves cost and safeguards the investment of the organisation.
Apply UNHCR's fleet management strategy when preparing plans for purchase of important fleet assets. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements.
Plan for acquisition, maintenance and replacement of fleet assets. Develop local fleet management replacement strategies taking into account UNHCR short and medium term requirements.
Coordinate activities of implementing partners and/or contractors performing fleet related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
Respond to field requests for information and advice and coordinate responses from a range of HQ units to provide a clear, consistent and timely response to the field.
Collect information both in the field and in HQ, to ensure relevant and appropriate information is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties.
Infrastructure Support
Provide fleet management reports, customised reports, and gathers information on all fleet assets and provides in-depth reports periodically and when requested.
Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making.
Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.

, Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Three years of experience working in general logistics, including warehousing, transportation, customs clearance and procurement, and in managing and supporting staff. The following experience is preferred: in other UN organizations, working for a humanitarian aid organization in a developing country and/or working in fleet and transport management within UNHCR.

Computer skills: Computer literate; proficiency in MS Office applications (Word, Excel, etc); knowledge of publishing software an asset.

Excellent drafting and reporting skills; good research and analytical skills;
Strong interpersonal skills and ability to work in a team;
Sound security awareness;
Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN system;
Skills on training and developing staff.

The country is landlocked with very limited travel possibilities and surrounded by countries with volatile and security problems (Chad, DRC, Sudan, and Cameroon). Volatile socio-political situation and social unrest and grievance in particular in the capital city Bangui with frequent civil servants strikes causing interruption of health, education and civil service due to years of unpaid salaries. Power cuts are a norm causing insecurity in town. The population in Bangui including the expatriates is concerned about increasing cases of criminalities as a direct result of the March 2013 coup by SELEKA – a coalition of rebel groups and recent events in December 2013 that carried country into a chaos.

The country is totally dependent on Cameroon seaport situated 1500 kms away causing regular shortage of basic domestic goods. Travel time from Douala (Cameroon) to Bangui for a truckload averages a week because of very bad roads and several roadblocks. The country security level is between 4 and 5 restricting movement to official travel only.

Currently the curfew applies from 08pm to 5am.

This situation puts tremendous stress on staff and their family members. There are very limited medical infrastructures and services do not function properly. Nevertheless, a UN Dispensary provides basic medical care for the UN personnel and the UN is building a hospital for its staff to be concluded in May.

Four airlines officially recognized by UN System serve the country: Air France and Kenya Airways (twice a week), Royal Air Maroc and Asky (three times a week).

Flights are subject of cancellation when security situation volatility increases. UN flights are also available to move towards UN operation areas in the country. R&R scheme in Bangui has been re-established since August 2013 and maintained for all CAR duty stations to a 6 weeks frequency. Living conditions are becoming more and more difficult due to the prices increase and scarcity of basic products and food. Fresh vegetables and fruits are available in the market. Private accommodation possibilities are limited and getting a house according to the security measures can take about 4 weeks or more. Nevertheless, currently all serving UN Volunteers have a decent accommodation ensuring minimum and above the minimum standard of comfort.

The average cost for accommodation varies from around 500 USD, for a small apartment with no furniture and no power generator, to 1700 USD with all commodities.

For the sake of rewarding experience, UN volunteers in CAR carry out their duties with flexibility, commitment, and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.

Important consideration during COVID-19 pandemic:

As we continue to deliver services to the beneficiaries amidst COVID-19 pandemic, the later can present a heightened risk to people over the age of 65 and to those with pre-existing medical conditions, some of which are listed below, and candidates are strongly encouraged to consider them before applying to this IUNV Assignment in Central African Republic, where medical facilities are very poor in general, and the need for physical presence at the duty station for this assignment:

Poorly controlled diabetes (Hb1AC above 7%);
A history of cardiac failure;
Unstable angina or a myocardial infarction in the past 6 months;
Chronic obstructive lung disorder or asthma requiring daily use of inhaler;
Ongoing chemotherapy, radiotherapy or immunotherapy for cancer treatment;
Long-term treatment with immunosuppressive drugs;
Dialysis patients;
Any type of organ transplant;
HIV with detectable viral load and CD4 count under 500;
Pregnancies;