Associate Events Officer (High Value Private Sector)

Overview

Support the planning and execution of UNHCR's events in private partnerships and philanthropy.

You have:

• University degree (Bachelor's or equivalent) in International Relations, Political Science, Communications, Business Administration, Event Management, or related field.
• Minimum 3 years (with Bachelor’s degree) or 2 years (with Master’s degree) of experience in project coordination, event management, partnership support, or other relevant operational roles.
• Experience coordinating multi-stakeholder processes or working groups.
• Experience supporting high-level meetings or events in international organizations, NGOs, governments, or the private sector.
• Strong coordination and organizational skills with the ability to manage multiple workstreams and deadlines.
• Excellent project management skills, including planning, tracking, and stakeholder follow-up.
• Strong communication skills, both written and verbal.
• Proficiency with Microsoft Office tools (Excel, SharePoint, Teams, PowerPoint).

Deadline for Applications

March 1, 2026Hardship Level (not applicable for home-based)

H (no hardship)Family Type (not applicable for home-based)

FamilyStaff Member / Affiliate Type

UNOPS IICA1Target Start Date

2026-04-15Terms of Reference

1. General Background

UNHCR’s Private Sector Partnerships (PSP) Section plays a critical role in engaging the private sector to mobilize resources, partnerships, and influence in support of refugees and forcibly displaced populations. As part of its mandate, PSP leads or contributes to high-level global events—such as the World Economic Forum (WEF) Annual Meeting, the United Nations General Assembly (UNGA) High-Level Week, and the Nansen Refugee Award—where the organization engages governments, private sector actors, foundations, and other strategic stakeholders.

These events require strong cross-divisional coordination, structured planning, and rigorous tracking of engagements to ensure that UNHCR’s leadership is strategically positioned to advance advocacy, fundraising, and partnership objectives. The Associate Events Officer (Private Partnerships and Philanthropy) will operate in a fast-paced environment requiring precision, discretion, and operational excellence, and will support the effective delivery of UNHCR’s presence and impact at these high-visibility fora.

2. Purpose and Scope of Assignment

The Associate Events Officer (Private Partnerships & Philanthropy) will support the planning, coordination, and execution of UNHCR’s participation in major global and private sector–facing events. Working under the supervision of the Senior PSP Officer and in close collaboration with colleagues across PSP, DER, DIPS, Regional Bureaux, and Executive Office, the incumbent will:

• Event Coordination & Project Management: • Support end-to-end coordination of UNHCR engagement at high-level fora (e.g., WEF, UNGA, Nansen), including timelines, workplans, and deliverables. • Manage and facilitate the internal event taskforces, ensuring timely inputs, structured discussions, clear tasking, and effective information flow. • Draft, maintain, and update event-specific project documentation such as agendas, concept notes, briefs, run-of-show plans, and task trackers.

• Engagement Tracking & Stakeholder Coordination: • Support the consolidation and tracking of leadership engagements, meeting requests, priorities, and outcomes. • Liaise with internal divisions to ensure alignment and timely provision of background materials, talking points, and intelligence. • Manage coordination channels with external partners (private sector, foundations, event organizers) as required.

• Operational & Logistical Support: • Support planning and execution of side events, bilateral meetings, high-level roundtables, and private sector engagements. • Assist with venue coordination, scheduling, invitation management, and participant tracking. • Contribute to post-event reporting, data consolidation, and lessons-learned exercises.

• Knowledge Management: • Maintain structured archives, templates, and knowledge repositories to support consistency across annual event cycles. • Support the development and refinement of event processes and SOPs.

Expected travel: Occasional mission travel in support of major global events (e.g., UNGA, WEF), depending on operational needs.

3. Qualifications and Experience

a. Education

Required: • University degree (Bachelor’s or equivalent) in International Relations, Political Science, Communications, Business Administration, Event Management, or related field.

Preferred: • Advanced university degree (Master’s or equivalent) in one of the above fields.

b. Work Experience

Required: • Minimum 3 years (with Bachelor’s degree) or 2 years (with Master’s degree) of experience in project coordination, event management, partnership support, or other relevant operational roles. • Experience coordinating multi-stakeholder processes or working groups. • Experience supporting high-level meetings or events in international organizations, NGOs, governments, or the private sector.

Desirable: • Experience working with UN agencies or international humanitarian organizations. • Familiarity with private sector engagement, partnership building, or resource mobilization. • Experience supporting senior leadership and preparing briefing materials.

c. Key Competencies

Required Competencies:

• Strong coordination and organizational skills with the ability to manage multiple workstreams and deadlines. • Excellent project management skills, including planning, tracking, and stakeholder follow-up. • High attention to detail and ability to produce high-quality written products. • Strong communication skills, both written and verbal. • Proficiency with Microsoft Office tools (Excel, SharePoint, Teams, PowerPoint). • Ability to work under pressure, handle competing priorities, and adapt to fast-paced environments. • Teamwork and collaboration, especially across diverse and geographically dispersed teams. • Discretion and professionalism in handling sensitive information and high-level engagements. Desirable Competencies • Knowledge of humanitarian issues, displacement, and UNHCR’s mandate. • Familiarity with CRM systems or event management platforms. • Experience with process documentation, SOP development, or knowledge management systems

4. Location and Conditions:

The successful candidate will be based in Copenhagen, Denmark. The grade of this position is IICA-1 (P-2 equivalent).

This position is initially until the end of the year with a possibility of extension based on performance and/or budget availability. It is a full-time role starting from 8.30am to 5pm Monday to Friday (40 hours per week).

This vacancy is open both for applicants residing in Denmark and for those residents of other countries. The remuneration level and the applicable entitlements and benefits may be different based on the residence of the most suitable selected candidate.Standard Job Description

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Other information

This position doesn't require a functional clearance Remote

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Added 6 months ago - Updated 5 months ago - Source: unhcr.org