ASSOCIATE COORDINATION OFFICER

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 89,432 USD and 121,471 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in Bamako with the United Nations Multidimensional Integrated Stabilization Mission in Mali. The Associate Coordination Officer will report to the Chief of Operations and Resources Management.

Responsibilities Within delegated authority, the Associate Coordination Officer will be responsible for the following duties:

•Assist in coordination of actions covering the entire span of human resource activities, such as recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews •Assist in the coordination actions required for the regional offices to facilitate the delivery of services in relation to projects in the regional offices to enhance staff living and working conditions in the regions and other common services •Coordinate with Mission Senior Management and HR, the role assignment for new Umoja extensions •Act as a Project Manager for all UMOJA extensions •Initiate period reviews of roles not being used to initiate removal as per Umoja guidelines •Assists in enforcing Umoja Security policy in coordination with HR reviewing UMOJA mapping and roles issuance upon check in and roles removal upon check out •Continuously reviews all roles given to the end users under their scope (area, department) to ensure they comply with Enterprise Role Guidelines on segregation of duties, delegation of authority, training requirements etc… - Ensure that critical Umoja roles are adequately assigned within the Mission, to safeguard business continuity of those functions. •Assist in the reviews of post incumbency reports for purposes of vacancy management and staffing table control to streamline all Section/Unit’s staffing needs •Assist in the coordination of audit response and liaise with the respective sections of the ORM on the follow up of the implementation of recommendation made by Board of Auditors and UN Internal Auditors •Draft correspondences in French and English covering various covering the entire span of activities in which the ORM pillar has responsibility. •Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes. •Monitors budget/work program on a regular basis and reallocates resources as necessary. •Contributes to the development of budgetary guidelines in support of the units in the ORM pillar •Performs other related administrative duties, as required (e.g., operational travel programme, reviewing of Board of Inquiry reports and facilitate implementation of the recommendations, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems •Ensures the operations and resource planning front office administrative functions are performing efficiently and are updated consistently through the establishment of mechanisms for sharing information, maintenance of structured filing •Assists on the development and implementation of special projects, within sections and units of the operations and resource planning pillar.

Competencies Professionalism: Ability to work with tact and diplomacy, primarily as an enabler of constructive actors and processes. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; and Meets timeline for delivery of products or services to client.

Education Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certificate in ERP or any similar system is highly desirable.

Work Experience A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. Familiarity with UN Administrative rules and regulations is required. Working experience in Enterprise Resource Planning (ER) such as UMOJA is required. Previous relevant experience in international capacity in post-conflict environment or peacekeeping operations is highly desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 30/06/2021. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.