Associate Administrative officer

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 85,857 USD and 116,616 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background Information - Job-specific

This position is located in the Sustainable Mobility Unit of UNEP. S/he will work under the general supervision of the head of the Sustainable Mobility Unit. It encompasses sub-functional specialties such as human resource administration, planning, programming/budgeting, and implementing, monitoring and evaluation of business functions. The Associate Administrative officer usually reports to an Administrative Officer, Executive Officer, Head of the Unit or to a Chief Administrative Officer. There is a functional reporting relationship to the various offices in the Department of Management.

Functional Responsibilities

Within delegated authority, the Associate Administrative officer will be responsible for the following duties:

Human Resource Management - Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. - Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. - Provides information on the unit's staffing needs for inclusion in the department's staffing table.

Budget and Finance - Αssists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes. - Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary. - ∙Supports the implementation of procedures and systems for implementing the appropriate financial database. - Contributes to the development of budgetary guidelines for their own unit.

General Administration - Supervises support staff as required. - Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Education/Experience/Language requirements

Education - Advanced University (Masters) Degree in Business or Public Administration, Finance, Accounting, Information Technology (IT) or other relevant related fields is required. - University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Business or Public Administration, Finance, Accounting, Information Technology (IT) or other relevant fields, may be accepted in lieu of the advanced university degree

Experience - A minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. - A minimum of three (3) years experience in dealing with international donor organizations in proposal writing, project reporting, budget supervision etc. is required. - Experience working with an enterprise resource programme is desirable. - Experience working on administrative aspects of global sustainable mobility donor funded projects is desirable.

Skills - Dealing with International Donors - Proposal Writing - Project Reporting - Budget Supervision

Language Requirements

• Full working knowledge of English is required.
• Knowledge of a second UN or regional working language is an asset.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Staff contract Contract level:Fixed Term - P2/ICS-9 Contract duration: One year initially, renewable subject to satisfactory performance and funding availability'

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.