Associate Administrative Coordinator

Overview

Provide operational support and coordination for the Office of Risk Management

You have:

• Bachelor’s degree
• Minimum of 5 years of relevant professional experience.
• Strong coordination, attention to detail, interpersonal, and diplomatic skills.
• Excellent written and verbal communication skills in English.
• Ability to work independently and maintain composure under pressure.
• Ability to work collaboratively with teams as a constructive team member.
• Thorough understanding of ADB organization and in-depth knowledge of ADB's diverse procedures and operations.
• Good computer skills with sound knowledge of common word-processing, spreadsheets, and graphics software used within ADB.
• Good analytical thinking with ability to make simple causal links and analyses to reach a decision.

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Administrative Coordinator is assigned to the Office of the Head, ORM (RMOD) within the Office of Risk Management. You will be based at our Headquarters in Manila, Philippines.

You will report to Head, ORM.

Your Role

As an Associate Administrative Coordinator, you will provide operational support to Head, ORM for the smooth administration of the office; perform coordination and administrative work for the front office; coordinate and facilitate inter-departmental activities; and assist in organizing ORM-wide activities.

You will:

● Coordinate ORM’s participation in relevant activities involving internal committees and working groups and external institutions. Coordinate with partner departments/offices and stakeholders with respect to investment committee matters requiring Head, ORM’s participation and action. ● Contribute to the development of databases, systems, and procedures to ensure the efficient monitoring and retrieval of information. ● Assist in gathering and consolidating inputs to briefing notes, reports, and presentations, for Head, ORM. ● Serve as departmental focal for intra-departmental communication and coordination and on ADB wide initiatives as designated by Head, ORM (e.g., myBC, TMS). ● Assist in the preparation of the annual and midyear budget requirements for RMOD as alternate budget coordinator. ● Assist in processing requests for the procurement of goods and/or services in eProc. ● Support in arranging and coordinating ORM-wide activities such as staff meetings, retreat/ team building, and other ORM events/gatherings. ● Provide support in assigned TA administration tasks related to consultant engagement and contract administration; assist in the processing of TA advance requisition and liquidation of expenses. Coordinate ORM’s inputs to information requests relating to TA administration. ● Support Head, ORM on appropriate arrangements for meetings, travel, accommodation, and events. Prepare and submit complete and accurate documents relating to meetings, mission travels, and other events. ● Manage document requests, ensure proper dissemination, monitor actions required, and ensure timely submission. ● Respond to memos/correspondence/emails on behalf of supervisor and ensure that all final correspondence and documents are prepared in compliance with ADB's standards. ● Carry out other logistical and administrative tasks as are reasonably assigned in consonance with the role. ● Act as mentor and provide support on the application/interpretation of work procedures, guidelines, and formats to other junior administrative staff. ● Perform any other duties as may be required and reflected in the incumbent’s workplan.

Qualifications

You will need:

● Bachelor’s degree ● Minimum of 5 years of relevant professional experience. ● Strong coordination, attention to detail, interpersonal, and diplomatic skills. ● Excellent written and verbal communication skills in English. ● Ability to work independently and maintain composure under pressure and manage priorities and workload with a general schedule of work, instructions, and standardized practices. ● Ability to work collaboratively with teams as a constructive team member. ● Ability to exercise judgment on matters of confidentiality and those requiring urgent attention, especially in the supervisor's absence. ● Thorough understanding of ADB organization and in-depth knowledge of ADB's diverse procedures and operations. ● Familiarity with operational and administrative procedures and full understanding of the interactions between different ADB work areas and relevant workflows. ● Good computer skills with sound knowledge of common word-processing, spreadsheets, and graphics software used within ADB. ● Good analytical thinking with ability to make simple causal links, pro-and-con lists, and analyses to reach a decision. ● Please refer to the link for ADB Competency Framework for Administrative Staff level AS6.

Benefits ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

· Paid leave (including parental)

· Medical and health benefits

· Life and other insurance plans

· Staff development

· Retirement plan

· Housing and education allowance (if applicable)

· Expatriate benefits (for international staff)

Additional Information

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious, and cultural background, gender, sexual orientation, or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: adb.org