Associate Administration and Finance Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Promoting volunteerism for peace and development is an integral part of every UN Volunteer assignment. The Description of Assignment (DOA) needs to outline ways to promote volun-teerism for development through and alongside the UN Volunteer assignment. Assignments in the fields of agriculture, HIV/AIDS, community mobilization, human rights, civil or humanitarian affairs should all provide ample opportunities for demonstrating that vol-unteerism contributes directly to development. For all these areas of specialization the promo-tion of volunteerism for development should not be expressed solely through a number of bul-let points in the DOA template but should be clearly mainstreamed within the DOA. The pro-motion of volunteerism for development, engaging in volunteering activities, building volun-teering-based partnerships, and/or mobilizing local communities needs to permeate UN Vol-unteer assignments and be carried out within the context of their duties. Volunteerism for development is a means to achieve the overarching objective of the as-signment; therefore the DOA should include specific tasks related to the promotion of volun-teerism for development tailor-made to the specific position. UNV encourages the inclusion of volunteerism for development in all areas of UN Volunteers’ work while, at the same time, recognizing that not all assignments easily lend themselves to the pursuit of volunteerism within their framework. For such DOA where the volunteerism for development cannot be mainstreamed, we suggest the inclusion of a number of bullet points that pursue the promo-tion of volunteerism for development throughout the assignment in addition to the bullet points indicated in the DOA template.

Under the direct supervision of Assistant Representatie (Adminstration) the UN Volun-teer will undertake the following tasks: - Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure. - Analyse, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets; - Review and approve vouchers, including ABOD and project disbursements. - Propose monthly cash requirements for the Office, and ensure adequate and timely re-plenishments of funds. - Contribute to the preparation and processing of monthly accounts. - Provide financial status reports to supervisors. - Analyse and evaluate all financial reports produced on a regular basis. - Maintain effective business relationships with local banks. - Assist in ensuring compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures. - Ensure that payments are effectuated by the monthly deadline. - Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances. - Conduct regular checks of petty cash and cash accounts. - Perform project control functions, in the absence of a dedicated project control position. - Participate in the physical verification of UNHCR’s local property, plant and equipment (PPE) and inventories. - Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures. - In the absence of a senior finance position, ensure compliance with applicable financial rules, policies and procedures. - In the absence of a senior finance position

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive envi-ronment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with or-ganizational rules and regulations.

• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concur-rent projects/activities.

• Teamwork and respect for diversity: ability to operate effectively across organiza-tional boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication; • Flexibility, adaptability, and ability and willingness to operate independently in austere; • Genuine commitment towards the principles of voluntary engagement.

3 years Work experience in at least one of the following fields: Human Resources, Admin-istration, Budget, Finance, and Procurement. Excellent computer skills, in particular in MS Office applications.

Chad is a landlocked country in the centre of Africa. It is one of the poorest countries in the World, ranking 175th out of 182 countries on the 2009 HDI list. It is French-speaking and its capital is N’Djamena. It is in many respects similar to, although less mediatized than, its eastern neighbour Sudan, for instance in terms of the north-south divide (both geographically and societal/religion-wise); several latent or open internal conflicts and rebellions, among others related to ethnical tensions and/or land issues; ubiquity of small arms; large parts of the country have an ingrained culture of violence, are subject to frequent banditry (“coupeurs de route”) and are highly militarized; a large population of former IDPs and refugees; and strained relationships with its neighbours, not in the least with Sudan itself. Large swaths of the country are in “pre-/post-conflict” mode, and security is a serious concern everywhere, especially in the border area with Darfur/Sudan (the area east of Abéché). The entire country is in Security Phase III, with the Abéché region in Phase IV. Because of the direct exposure to the various hazardous along with difficult living conditions, as mentioned in below paragraphs, Chad has been strictly declared as a non-family duty station. The living cost in N’djamena is comparatively high as compared to Eastern Chad. UNV volunteers are usually encouraged to share the accommodation for the cost sharing and security purposes; a modest and furnished accommodation (on sharing basis) will between USD 500-USD 700/ month. N’djamena consists of few restaurants and some franchise chain of hotels, i.e. Kempinsiki and Novotel, which are expensive. In Eastern Chad, due to security reasons it is recommended to stay within UN guesthouses. Food is usually available in N’djamena in the local market as well as few superstores “Alimentation Generale”. In Easter Chad too, vegetables and meet are available in local market, usually it’s an open fair once a week where most of the commodities can be purchased. As Chad is a francophone country, therefore, people speak French and also Arabic. English is not a very common language. Daily transactions are made in either Euro or in local currency, named FCFA. Since climate in Chad is comparatively hot, therefore, you may not need to bring any warm clothing. Yet, it is advisable to at least bring one jacket for any unforeseeable weather changes. Flexibility and the ability and willingness to live and work in hazardous and harsh conditions involving physical hardship and little comfort are absolutely essential.