Assistant, Workplace Culture

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,158 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The WHO Western Pacific Region's (WPRO) workplace and organizational culture change process was initiated by the Regional Director's Office in February 2022, with the overall objective of improving staff well-being and WHO's workplace and organizational culture in the Western Pacific Region, in order to further strengthen WHO in the Western Pacific's ability to serve countries and areas in the Region. These efforts will be closely aligned with WHO's global initiatives on Diversity, Equity, and Inclusion (DEI), Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), and Preventing and Addressing Abusive Conduct (PAAC).

DESCRIPTION OF DUTIES

1. To provide overall support to WPRO's Workplace Culture Task Team's work, including:

a. to screen incoming correspondences, documents and reports and route to the supervisor/s with full background material; ensure their distribution and follow up on deadlines;

b. to draft/prepare general correspondences not involving policy or technical knowledge on own initiative or from brief instructions;

c. to initiate administrative formalities related to team's workplan, budget monitoring and implementation; processing of various contracts and documents, procurement of supplies and equipment request, etc. in the Global Management System;

d. to provide administrative support in the organization and arrangement of formal/informal meetings, consultations, workshops and training courses, including preparation of related files, recruitment of consultants, invitation to participants and logistics; coordinate with other administrative units in the organization of meetings such as with Meetings and Courses, Budget and Finance, Travel and Transport and the Global Service Centre;

e. to set up schedules or appointments for supervisor/s and visitor/s; to prepare relevant briefing folders for the supervisor/s;

2. To provide support in developing and implementing advocacy activities and preparing required materials, such as brochures and posters, to increase awareness of workplace culture and engage members of the WHO workforce from across the Western Pacific Region.

3. To provide support to the Regional Director's Office admin team if needed; and

4. Perform other duties as required

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education. Desirable: University degree in communications, business, administratrion, public health or related area.

Experience

Essential: At least five years' relevant experience in administrative support functions, preferably in a culturally diverse organization.

Desirable: Experience with WHO, other UN agencies or multinational organizations. Experience in supporting workplace or organizational culture change initiatives. Experience in preparing communications materials.

Skills

• Good organizational skills;
• Knowledge and skills in corporate communication and advocacy;
• Ability to manage multiple, concurrent tasks;
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Producing results

Ensuring effective us e of resources

Use of Language Skills

Essential: Expert knowledge of written and spoken English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 631,953 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.