Assistant- WHO Health Emergencies Programme, Incident Management Team (WHE, IMT)

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,025 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The World Health Organization has been providing technical support to the Government of Cambodia to strengthen national capacities to comply International Health Regulations (2005) by implementing and monitoring National Work Plan for Emerging Disease and Public Health Emergency in line with the new Asia Pacific Health Security Action Framework.

The mission of the WHE is to help countries coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies. WHE brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. WHE is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

DESCRIPTION OF DUTIES

Under the general supervision of the WHE - Country Team Leader, the Incident Manager, and guidance of the Head of WHO Country Office, Cambodia, the incumbent will perform the following function:

1. Screens incoming correspondence, documents and reports and routes to the supervisor with full background material and ensures its distribution and follows up on deadlines;
2. Takes/transcribes nontechnical and technical correspondence, reports, etc. from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format;
3. Drafts correspondence on routine matters on own initiative or from brief instructions, takes notes at meetings as basis for minutes and assists in providing interpretation, as and when required;
4. Sets up schedules of appointments for supervisor and visitors, places and screens telephone calls and answers queries with discretion;
5. Makes travel arrangement for the team, including transport/security clearances, preparation of briefing folders for duty travel;
6. Opens/organizes and maintains projects files with an appropriate system for follow up on responses and deadlines;
7. Undertakes searches, compiles and maintains information (on mandatory training) and necessary follow-ups with the team, maintains overview of WHE Duty travel/leave plan/back-up arrangement) relevant to the WHE and team;
8. Initiates administrative actions related to procurement and supplies, staff, travel, project agreements and follows up as needed, including using the Global Management System;
9. Occasionally translates nontechnical documents from Khmer to English and vice versa, if needed;
10. Maintains, updates and make the necessary follow-up on expenditure records, preparation of local purchase orders for supplies and equipment and preparation of reports, as and when required;
11. Provides administrative support in organizing workshops, meetings and training courses, including preparations of related folder;
12. Supports the Executive Associate by providing secretarial and clerical support to consultants and visiting staff, as and when required, including visas application, entry clearance, and hotel bookings;
13. Occasionally replaces secretarial staff within the country programme area during their absence as coordinated by the Executive Associate; and
14. Performs other related duties as required

REQUIRED QUALIFICATIONS

Education

Essential: Graduation from secondary school with thorough training in secretarial/administrative duties. Desirable: University degree related to administration and management.

Experience

Essential: Minimum three years' experience in secretarial/administration functions. Desirable: Work experience in WHO or other international organizations. Experience working in a multicultural and high pressure work environment.

Skills

• Thorough knowledge of office procedures.
• Typing and stenographic skills at required speed.
• Ability to discern routine from nonroutine
• Ability to draft correspondence, summary of meetings and notes for the record.
• Ability to use word-processing equipment and software (experience with using Oracle software an advantage).
• Ability to coordinate logistics arrangement, understand budget and financing system.
• Ability to work harmoniously as a team member, to adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct (motivated, conscientious, and dedicated).

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication

Use of Language Skills

Essential: Expert knowledge of English and Khmer.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 12,304 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.