Assistant to WR

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,000 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:1. Arrange and maintain WR's calendar of appointments, internal/external meetings including with high-ranking officials. Receive visitors, place and receive telephone calls and answer queries. Provide informal translation and take notes during meetings, as required.2. Receive, screen and route correspondence; undertake searches for information and provide background, as required. Compile briefing materials needed by the Representative for use on official trips or special meetings, select and make pertinent abstracts.3. Maintain contacts with different external partners including counterparts and officials in government institutions and diplomatic missions as needed. Keep close contacts with counterparts in sister UN Agencies; arrange and coordinate meetings as appropriate. Maintain follow up system in relation to external contacts.4. Draft routine correspondence, type documents and reports, some of which are confidential, prepare tables, graphs and Power Point presentations. Review correspondence/ document for conformity with established procedures and accuracy of statements and Maintain and update a unified filing system for technical documents and correspondence. 5. Organize the WR's travels including raising travel requests in GSM, requesting itineraries, obtaining visas, arranging hotel bookings, requesting security clearance, etc., following up/keeping records on the submission of the WR's duty travel reports and uploading relevant documents in RMS. 6. Ensure timely renewal of WR's residency permits, UN Laissez Passer and other personal documents.7. Maintain and update the WR's library, list of contacts of different stakeholders, technical records, reference material and confidential files (hard and electronic copies). 8. Arrange and prepare the office pouch and the distribute received correspondences to respective staff.9. Assist in administrative matters and meetings as needed, including briefing junior administrative staff and replace other staff as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school supplemented by secretarial/administrative and computertraining. Desirable: University degree in business administration, social sciences or related field is an asset.

Experience

Essential: At least five years' progressive secretarial/administrative experience. Desirable: Related experience in the UN system is an asset.

Skills

• Good filing and organizational skills.- Ability to maintain good working relationships with staff, experts and visitors.- Demonstrated ability to translate routine correspondence into English. - Very good time management and stress management skills.- Knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Producing results

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of French. Expert knowledge of Arabic. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TND 27,231 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.