Assistant (Procurement and Logistics)
Assist in procurement and logistics tasks for WHO projects
This opening expired 5 years ago.
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Overview
Assist in procurement and logistics tasks for WHO projects
You have:
- Completion of secondary school education essential.
- Training/certificate in procurement or logistics is desirable.
- At least three (3) years' experience in clerical/administrative work essential.
- Experience in procurement or logistics is desirable.
- Thorough knowledge of modern office procedures and practices.
- Ability to draft standard correspondence.
- Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook).
- Good working knowledge of GSM or other Oracle-based ERP systems is desirable.
- Expert knowledge of English essential.
- Expert knowledge of Hindi essential.
Contract
This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.
OBJECTIVES OF THE PROGRAMME
Purchasing and Contracts Services (PCS) is responsible for the procurement of goods and services including medical supplies. These activities support programmes, projects, Regional and country office activities of the organization in the South East Asia Region.
DESCRIPTION OF DUTIES
Under the overall guidance of the Procurement Officer, supervision of the Executive Associate (Procurement-Medical), and day-to-day coordination with Procurement Associate, the incumbent will undertake the following duties:
Shipping and Logistics:
Inspect consignment received in Stores/SEARO or at the warehouse of clearing agents, arrange segregation and on-forwarding of consignment to end-users, including preparation of shipping documents for each dispatch.
Initiate the process of insurance claim for any damaged or short supply of goods
Packing of perishable items using dry ice with due diligence in view of the hazardous nature of dry ice and arranging temperature controlled shipment of these goods to end-users in Country Offices.
Prepare gate-pass, dispatch slips, exemption certificates / forwarding receipts as and when required.
Assist in conducting bidding exercise for transportation of heavy shipments and LTAs for clearing and forwarding agents.
Assist in arranging emergency shipments to country offices from SEARO stockpile in consultation with respective units in SEARO.
Procurement of Goods:
To assist in the bid invitation and processing including in-tend, publishing tender notices, bid opening as well as follow-ups, as required.
Create Purchase Orders in GSM, send POs to suppliers and maintain necessary follow-ups for acknowledgement copy(s)
To assist in the monitoring the suppliers' performance and also send appropriate communication to unsuccessful bidders once the tendering processes are completed.
Perform other related duties and be flexible to cover colleagues or represent unit, as assigned by supervisor.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education. Desirable: Training/certificate in procurement or logistics is desirable
Experience
Essential: At least three (3) years' experience in clerical /administrative work Desirable: Experience in procurement or logistics is desirable
Skills
• Thorough knowledge of modern office procedures and practices; the incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.
• Ability to draft standard correspondence;
• Ability to handle work in a timely and accurate manner with tact and discretion, as required.
• Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training
• Technical expertise and overall attitude of work are required competencies
Other skills (eg. IT): Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook, etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Hindi.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 608,064 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
- A written test may be used as a form of screening.
- The written test for shortlisted candidates will tentatively be held during the week starting from 11 January 2021. Candidates are advised to make themselves available during that period.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO's operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
Potential interview questions
| Can you describe a time when you had to handle a logistics issue and how you approached it? | This question assesses your problem-solving skills and experience in logistics. | Provide a specific instance detailing the situation, your actions, and the outcome. |
| What methodology do you follow to ensure proper documentation during procurement processes? | The interviewer wants to gauge your understanding of procurement documentation standards. | Pro members can see the explanation. |
| How would you manage a situation where there are delays in shipment delivery? | Pro members can see the explanation. | Pro members can see the explanation. |
| Could you give an example of how you've worked in a team to achieve a common objective? | Pro members can see the explanation. | Pro members can see the explanation. |
| What is your experience with ERP systems, particularly GSM or Oracle? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 5 years ago
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Updated 1 year ago
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Source:
who.int
