Assistant, People Management (3 positions), Germany

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support. UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org Vacancy No.: UNAIDS/22/FT118

Title: Assistant, People Management (3 positions), Germany

Grade: G5

Contract type: Fixed-term Appointment

Duration of contract: 2 years

Date: 16 December 2022

Application Deadline: 31 January 2023 Currently accepting applications

Organization unit: AI UNAIDS Joint United Nations Programme on HIV/AIDS (AI) People Management (PMD)/Department of Management (MGT)

Duty station: Bonn Germany About UNAIDS: Serving Communities and Countries to End Inequalities and AIDS.

We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.

We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org MANDATE OF THE DEPARTMENT: To deliver the UNAIDS mandate and provide leadership in the global AIDS response, the UNAIDS Secretariat counts on a capable and highly qualified workforce that is multi-skilled, diverse, mobile and able to work across disciplines. Within the Management Department, the People Management Department (PMD) ensures that human resources are aligned with the organizational strategy and priorities. The HR Operations team ensures provision of efficient HR services including recruitment, selection, contract administration, as well as assessment centers. It is responsible for HR dashboards, staff data tracking and reporting, and liaises with the appropriate WHO entities and service centres to ensure the effective provision of HR systems, tools, and services. Main tasks and Responsibilities of the Position: Within the HR Operations team, and under the supervision of the relevant HR Business Partner when applicable, the incumbent will support the functioning of all UNAIDS HR-related structures with the following key responsibilities:

1) Recruitment and Contract Administration Assists and supports recruitment and contract management to achieve the following results: - Equity and transparency in the application of Staff Regulations and Rules; - Client understanding, and confidence in UNAIDS HR processes; - High quality, timely and accurate service, ensuring great candidate's and employee experience; - Adequate organization of tasks delegated from the direct manager.

2) HR support Implements processes and answers queries concerning HR rules, policies and procedures, providing ongoing advice and/or proactively resolving issues: - Ensures that all necessary authorizations are obtained, that all mandatory requirements are fulfilled, and that all relevant UNAIDS systems are maintained up to date and to standard; - Takes appropriate and timely actions in GSM (Global System Management) and in other relevant systems, and follows up to ensure processes are completed as necessary; - Maintains HR files for completed and ongoing activities in paper or electronic form for monitoring purposes as required; - Drafts or prepares the final version of HR and administrative correspondences. Checks correspondence submitted for clearance for consistency, style, accuracy, and compliance with corresponding rules and procedures.

3) Support Knowledge Building and Sharing Recommends, creates, and maintains knowledge management prescriptive content on HR management to achieve the following results: - HR knowledge management system and dashboards contain accurate and comprehensive HR cases; - Full transparency of the administration of HR processes; - Continuous learning and development for HR staff by keeping abreast of HR best practices.

4) Team Performance Proposes improvements in procedures, approaches, and templates based on lessons learned and client feedback on various service areas: - Collaborates and shares information with HR staff; - Performs other operational tasks as backup within the HR Operations team including but not limited to recruitment, contract management, and general administrative tasks; - Performs routine research activities, collects and compiles statistical and other qualitative and quantitative information from a variety of sources on subjects relevant to facilitate the preparation of reports, working papers, and presentations, under appropriate guidance; - Contributes to a strong, positive team spirit inspired by an enabling working environment and cultural change initiatives. REQUIRED QUALIFICATIONS Education: Essential: Completion of secondary education.

Desirable: Post-secondary or paraprofessional training or certification in an area related to office administration and/or UNAIDS work. Competencies: UNAIDS Values:

1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies:

1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable Experience: Essential: Five years of experience in human resources management, with a focus on recruitment and contract administration. Experience in the use of ERP/HR modules.

Desirable: Experience in human resources management in the UN system. Knowledge of and experience with UNAIDS or WHO HR policies. Experience in multicultural teams and international working environments. Languages: Essential: Proficiency in English and working knowledge of German (local language).

Desirable: Knowledge of French or other UN official languages. Additional Information: Please note that this is a locally recruited position. Any costs associated with relocation to Bonn must be covered by the selected candidate.

Other similar positions at the same level may be filled from this vacancy notice.

Annual salary: (Net of tax) EUR 42700 at single rate - - - - - -

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview. - - - - - -

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. - - - - - -

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted. - - - - - -

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information. - - - - - -

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Currently accepting applications

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