Assistant (part-time)*

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education.

Salary

The salary for this job should be more than 6,043 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

*This position will be on part-time basis as follows: 50% working rate for the first six months and 80% working rate for the next six months.

1. Organizational Context

1. Organizational Setting

The position is located in the Copyright Development Division, Copyright and Creative Industries Sector. The Copyright Development Division is responsible for the provision of technical assistance and capacity building programs and projects for developing countries in the field of copyright and related rights and for coordinating the interface of the WIPO Copyright and Creative Industries Sector with developing country member states in the field. The aim is to help these countries in using the copyright system to extract greater economic value from their cultural and other creative works.

2. Purpose Statement

The main duty of this post is to assist with the implementation of Funds in Trust Republic of Korea (FIT/ROK) Copyright and Related Rights (CR) activities. The incumbent will contribute to assist for the timely and effective implementation of the FIT/ROK (CR) Work Plan and relevant projects. The incumbent is required to perform a variety of administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

3. Reporting Lines

The incumbent works under the supervision of the Officer in charge of the FIT/ROK (CR) and under the overall supervision of the Director of the Copyright Development Division, Copyright and Creative Industries Sector.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Text process and format, using appropriate software, a variety of documents (correspondence, tables, reports, presentations, publications, etc.) in line with corporate standards; proofread drafts, photocopy, collate and distribute completed documents.

b. Provide logistics support for meetings, workshops and events; make travel and hotel arrangements; collect travel documents, as well as make preparations and arrangements for virtual meetings.

c. Input, retrieve, structure and update selected information and data into/from various sources (e.g. databases, Intra-/Internet, office files, etc.); present results in standard format.

d. Set up and maintain office files and reference systems according to established procedures; assemble files for meeting purposes according to specific instructions.

e. Sort, register and route incoming mail and correspondence.

f. Receive and refer telephone calls and visitors; respond to routine requests for information; arrange appointments and meetings; prepare information files for supervisor.

g. Initiate, view and track a variety of administrative transactions in the computerized financial / travel / procurement / human resources systems.

h. Perform other related duties as required.

3. Requirements

Education (Essential)

Completion of secondary education, with relevant diploma.

Experience (Essential)

At least one year of relevant secretarial or administrative work experience, working in a team environment.

Experience (Desirable)

Work experience at international organizations or a work experience of technical assistance programs.

Language (Essential)

Excellent knowledge of written and spoken English.

Language (Desirable)

Good knowledge of Korean.

Job Related Competencies (Essential)

Ability to organize own work and prioritize assignments, under the guidance of the supervisor and to work as part of a team. Accuracy and ability to pay attention to detail. Ability to convey verbal information effectively and in an appropriate manner. Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly new software. Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

4. Organizational Competencies

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

5. Information

Monthly salary (Net of tax): 5,251 CHF (this is the rate at a full time job).

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

General Service posts are subject to local recruitment. Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

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Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.