Assistant (Noncommunicable Diseases)

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,155 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The non-communicable diseases group aims to provide leadership and action to support countries in attaining a greater level of awareness for the promotion of health and the prevention of premature death and disability by addressing key health-related social, environmental and behavioural risk factors and determinants. The programme responds to the needs of the population in the aspects of lifestyle approach, health environment, public education, family care, and related health systems.

DESCRIPTION OF DUTIES

Under the supervision of the Programme Management Officer, the incumbent performs the following functions:

1. Screens and routes incoming correspondence, documents and reports to the supervisor with full background materials; ensures their distribution and follows up on the deadlines;

2. Drafts routine non-technical correspondence based on own initiatives or from written/verbal instructions from Technical Officers, prepares informal translation, takes notes at the meetings and provides interpretation as and when required;

3. Sets-up schedules of appointments for Technical Officers and visitors; places and screens telephone calls and answers queries with discretion; makes travel arrangements for the team, including transport/security clearances and preparation of briefing folders for duty travels;

4. Maintains general and project files;

5. Initiates administrative actions related to programme issues, finance, goods and services procurement and supplies, project agreements and follows up as needed, including using the Global Management System;

6. Provide administrative support to organize workshops, meetings and training courses, including preparations of related folders;

7. Provides secretarial support to visiting staff and consultants as and when required;

8. Occasionally replaces assistant staff within the country programme areas during their absences as coordinated by the Assistant (GS.05) of the Group and the Administrative Assistant to the Representative; and

9. Performs other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to graduation from secondary school with thorough training in secretarial duties. Desirable: Additional training in management and administration an advantage.

Experience

Essential: At least three years of experience in administrative assistance to programme implementation and management. Desirable: Experience in a UN Organization is desirable.

Skills

• Knowledge of office WHO procedures and ability to acquire knowledge, understand and apply WHO policies, rules and regulations;
• Good interpersonal and communication skills, tact, diplomacy and good judgement;
• Ability to analyse and interpret source documentation and data;
• Ability to draft correspondence, summary of meetings, and notes for the record.
• Typing skill and ability to take dictation at required speed.
• Ability to discern routine from non-routine.
• Good computer skills and ability to adapt to various software applications.
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Communication Moving forward in a changing environment Producing results Teamwork Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Vietnamese.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 13,858 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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