Assistant (Health Law and Ethics-HLE)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,162 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Health Law and Ethics (HLE) supports Member States to understand, develop and implement quality and ethical legal frameworks for health. Grounded in human rights and international good practice standards, legal frameworks for health guide transformative policies and innovative programming.

DESCRIPTION OF DUTIES

Under the general supervision and guidance of the Principal Administrative Assistant, the incumbent performs the following duties:

1. To screen incoming correspondences, documents and reports and route to the supervisor with full background material; to ensure their distribution and follow up on deadlines;

2. To draft/prepare nontechnical and general correspondences, reports, etc., to ensure grammatical accuracy, conformity with procedural accuracy and format; draft/prepare general correspondences not involving policy or technical knowledge on own initiative or from brief instructions;

3. To initiate administrative formalities related to budget monitoring and implementation; to process various contracts and documents for the processing of agreements for performance of work, recruitment of consultants, interns, etc.; to procure supplies and equipment, etc.; to initiate all Global Management System/Business Management System-related transactions, as applicable;

4. To assist in the preparation of fund-raising proposals, the drafting of donor agreements and the preparation of financial and narrative donor reports in close coordination with the Coordinator and/or technical staff assigned and the Programme Management team of the Division;

5. To provide administrative support in the organization and arrangement of formal/informal meetings, consultations, workshops and training courses, including preparation of related files, recruitment of consultants, invitation to country participants and temporary advisers and logistics; to coordinate with other administrative units in the organization of meetings such as with Meetings and Courses, Budget and Finance, Travel and Transport and the Global Service Centre;

6. To open, organize and maintain general and project files with an appropriate follow-up system on responses and deadlines;

7. To liaise with the relevant counterparts in the Western Pacific Region, WHO country offices for sharing of relevant information and implementation of activities;

8. To make travel arrangements for the Coordinator and/or technical staff assigned; to prepare briefing materials for his/her use on official trips or special meetings; and, in his/her absence, to brief or take notes on matters for which the programme is responsible; to set up schedules or appointments for the Coordinator and/or technical staff or visitors;

9. To assist in searching, compiling, and maintaining information relevant to the programme and team, including the monitoring of project implementation; to perform liaison duties with the other members of the team as well as with other units;

10. To assist in monitoring of WHO collaborating centres of the unit, making sure the required administrative formalities in the designation/redesignation are attended to in a timely manner;

11. To occasionally replace administrative staff within the team and Division during their absence, as coordinated by the Principal Administrative Assistant to the Director; and

12. To perform related duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to graduation from secondary school preferably with thorough training in secretarial/administrative duties. Desirable: Relevent higher level diploma or degree.

Experience

Essential: At least five years' experience in secretarial/administrative posts. Desirable: Work experience in WHO or in another international organization. Experience working in a multicultural environment.

Skills

-Thorough knowledge of office procedures.

-Results oriented, good communication skills and interpersonal skills.

-Ability to act with tact, diplomacy, discretion and respect for confidentiality.

-Ability to prepare correspondence, summary of meetings, documentation and notes for the record.

-Typing skills, good computer skills and ability to learn and use different software applications.

-Ability to discern routine from non-routine.

-Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of written and spoken English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 631,953 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.