Assistant FAO Representative (Administration)

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. FAO Lebanon implements different projects under the umbrella of its Country Programming Framework. In order to reinforce its administrative Unit, FAO Lebanon is looking for an Assistant FAO Representative (Administration) to fulfill all the administrative tasks in the Representation. The position is located in the FAO Representation in Beirut, Lebanon. The position is located in the FAO Representation in Beirut, Lebanon.

Reporting Lines

The Assistant FAO Representative (Administration) reports to the FAO Representative (FAOR).

Technical Focus

Programme administration and financial management, including accounting and personnel administration.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.

Key Functions

• Provides support in the areas of administration, finance and budgetary control. • Maintains all financial records and monitoring systems of the office and assists with monitoring of various accounts; supervises and/or maintains imprest accounts; ensures that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent; and reports variations from budgets. • Supervises the administrative team, assisting with organizing and/or retrieving, entering, selecting and analysing data from a wide variety of sources, including FAO's corporate systems. • Prepares financial and administrative correspondence for the office, including the processing of payments in accordance with established rules; maintains a filing system; and ensures that an appropriate paper trail with key documentation is archived. • Assists with the preparation of recurring reports on programme, project and office accounts; provides support in the preparation of reports for budget planning, audits and other related requests; and liaises with local banks and financial institutions. • Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained. • Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of the country of assignment. • Advanced university degree in a field related to business or public administration. • One year of relevant experience in office management, administration, accounting and/or audit, budget or finance. • Working knowledge (proficient - level C) of French and Arabic. • Limited knowledge (intermediate - level B) of English.

Competencies

• Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions. • Extent and relevance of experience in the field of office management and administration including supervisory experience. • Extent and relevance of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures. • Knowledge of FAO's corporate systems and data base, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management, is considered an asset. • Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.

Assistant FAORs shall be granted fixed-term appointments for such period or periods as the Organization may determine and having an expiration date specified in the letter of appointment or extension. Notwithstanding the foregoing, the total length of service shall not exceed five years. Appointments, including extensions, do not carry any expectation of renewal or of conversion to another type of appointment. However, this does not preclude the incumbents from applying to other positions in the Organization.