Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,154 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The objectives of the Communications unit (COM) in the Office of the Regional Director are:

• to increase awareness of key health issues in the Region and encourage appropriate behaviour change to address them;
• to advocate for evidence-based policies and build constituencies and partnerships around key public health challenges in the Region; and
• to enhance visibility of and support for WHO’s work, including through stories of its impact on people’s lives.

DESCRIPTION OF DUTIES

Under the supervision of the Communicationss Officer and guidance of the Regional Communications Manager, the incumbent will perform the following duties:

1. Coordinate preparation of meetings and events with internal and external participants including research, venue booking, cost estimates, travel arrangements, invitations and RSVPs, preparing and disseminating agendas and relevant documents, taking and disseminating minutes, etc;

2. Ensure timely preparation and processing of selection/renewal/cancellation of contracts for staff and suppliers, and procurement and dispatching of goods and services, as required;

3. Provide general support for administrative tasks in Global Management System (GSM);

4. Draft general or administrative correspondence on own initiative or per instructions, ensuring accuracy, WHO style, correct grammar and formatting. Promptly attend to requests and correspondence in line with existing policies and precedents and manage straightforward requests independently; when necessary, obtain and attach background information for review of the supervisor, or redirect to other unit(s) as appropriate. Proactively follow up and ensure target dates and deadlines are met;

5. Prepare necessary memos, travel requests, flight and hotel reservations, travel documents and other tasks related to staff official travel;

6. Support communication focal points in country offices and technical units in the Region, attending to their needs, providing information/documents and scheduling regular video conferences;

7. Assist with drafting, clearance and dissemination of communication and advocacy materials for internal and external audiences. This may include content for the website, Intranet and social media; and

8. Perform other duties as required

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or its equivalent with relevant training in administration, communications or related field. Desirable: University degree in public administration, communications, public relations or marketing.

Experience

Essential: At least five years' relevant experience in administrative support, preferably with a large international organization

Desirable: Experience working in WHO or other UN agency.

Skills

Knowledge and skills in the use of office equipment and applications that are essential to the performance of duties. This includes proficiency in the Microsoft Office package including Word, Excel, PowerPoint and Outlook.

Ability to keep abreast of developments in communications and advocacy, quickly learn new skills and adapt to changes in operations, procedures, rules and regulations as well as organizational structures within and outside the unit.

Ability to manage multiple, concurrent tasks, perform under pressure and deliver high-quality products on deadline.

Very good organizational skills and attention to detail, and the ability to work unsupervised.

Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of written and spoken English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 638,273 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.