Assets Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Security Council in Resolution 2245 adopted on 09 November 2015 established the United Nations Support Office in Somalia (UNSOS). This replaced the United Nations Support Office for AMISOM (UNSOA), established in 2009. https://unsos.unmissions.org/unsos-mandate. United Nations Security Council Resolution 2245 decided that UNSOS will be responsible for support to AMISOM, UNSOM, the Somali National Army (SNA), and the Somali Police Force (SPF) on joint operations with AMISOM.

Under the direct supervision of the Chief General Supply Unit the UN Volunteer will undertake the following tasks: • Assists the Supervisor with the planning of the Asset management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Unit/Section; • Assist with monitoring ongoing operations, undertaking regular site visits of field mission offices, and carrying out physical inspections and verification of UN property; • Responsible for the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN property at the mission in conformance with Administrative Instructions, LDS/DFS guidelines, and mission Property Management standard operating procedures; • Perform technical evaluation of the specifications of goods ordered based on the information provided by the vendors in their technical bids. Monitoring and coordinating closely with procurement on the supplies to ensure timely delivery of the goods. Performing the preliminary inspection of the Supply items for quality and quantity ordered in coordination with Receiving and Inspection Unit • Monitors the Umoja Inventory Management database, ensuring anomalies are identified in Discrepancy Reports and addressed immediately; • Identifying and recommending assets for write-off in stock which is damaged, beyond economical repair, obsolete, or surplus; • Assists in the preparation of accurate and auditable statistical reports for management and draft correspondence, as required; • Assists the Chief of the Unit/Section in compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Asset Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit. • Identifies issues and implement solutions to problematic areas related to Asset Management. • Ensure accurate tracking of assets, implement and monitor the periodic physical verification process. • Performs other duties as required.

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication: proven interpersonal skills • Flexibility, adaptability • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards the UN core values.

Asset and material management, inventory control, in warehouse management. Experience in working with IPSAS, database administration, international operations, working in relevant fields in UN field missions, and/or exposure to the UN enterprise resource planning system (Umoja) is desirable. Knowledge in Information Management Systems, and/or Umoja Enterprise Resource Planning (ERP) system is a desirable

General: Mogadishu is the HQ of the UNSOM operation inside the Somalia mission area and is a non-family duty station. The UN Volunteer will be subject to the overall direction and guidance of the UN Designated Official (DO) for security. The volunteer will be incorporated into all applicable security protocols and will be required to strictly adhere to the guidelines, security plans, and other directives issued by the DO. While in Somalia, the volunteer will be housed in UN-provided accommodation. In Mogadishu, this is at the UN Compound at the Mogadishu International Airport (MIA).

Accommodation: Due to the security situation in the UNSOS mission area and coupled with the fact that there is no living accommodation on the private market that meets minimum UN security and safety standards for UN personnel, expatriate personnel deployed to Mogadishu are provided secured accommodation in a camp-style environment. Some of the accommodation (hard wall and prefabs) are paid for by the UN personnel on a monthly basis. However, containerized accommodation is provided free by the UN. The UN-provided accommodation is essentially equipped with minimum room furniture.

The accommodation could be single or shared rooms with shared bath and toilet facilities. Power and water are provided by the UN inside the camp to its occupants.

Food and Diet: There is no access to local markets in Mogadishu. There is a UN Contractor-managed dining facility inside the UNSOS Camp in Mogadishu where food is provided at a cost by the contractor CIANO. Personnel may cook their own meals at common kitchen buildings situated at convenient locations within the camp.

Health: Exposure exists to a number of tropical diseases. All medical formalities specified in the Offer or Travel Advisory should be completed before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio, and Meningitis are recommended. A vaccination Card (yellow card) must be brought. Malaria prophylaxis is highly recommended. Due to the large number of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic inside the UNSOS Camp in Mogadishu.

Rest and Recuperation: International personnel, including UN Volunteers, working in the UNSOS mission area are entitled to a 4-week Rest and Recuperation (R & R) cycle. This means that after every 4 weeks of being in the mission area, a break is taken to travel to either Nairobi (UNSOS designated R & R location) or any other destination outside the mission area. The R & R entitlement consists of 5 calendar days R & R, with 2 travel days added, every 4 weeks. UN flights from Mogadishu or any other deployed site in the mission to Nairobi and back to the duty station can be used at no expense. However, accommodation, food, and other expenses while on R & R are borne by the individual. Approval of R & R is balanced against operational requirements.