Asset Management Senior Officer (Inventory)

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - Job-specific

Project Information:

For several years, UNOPS has been working in direct support to the Ministry of Health. The fields of intervention of the Tunis office range from the construction of structures and the management of supply processes. UNOPS aims to recruit a Project Manager who will integrate the health technical team and will have to work closely with the Ministry of health and other partners such as Global funds and World Bank. The PM will be responsible to manage a team and several stakeholders. The PM will have to travel to various locations in the country and ensure the quality insurance of the activities. This is a very complex program with many interventions and the PM will have to manage local and central government.

Local Context:

UNOPS has been overseeing activities in Tunisia since 2006 in various sectors to support the government in implementing programs with a positive impact. The UNOPS office has 4 strategic areas of intervention: 1) procurement 2) complex project management 3) infrastructure 4) technical assistance. UNOPS has been working with several ministries such as the Ministry of health, education, justice to name a few.

For several years, UNOPS has worked in direct support of the Ministry of Health. The areas of intervention of the Tunis office range from construction to procurement management. This offer aims to recruit an Inventory operations officer / specialist who will join the health technical team and will work within the health project and will have to travel to various governorates in the country to ensure the inventory operation across the country is being implemented up to the defined standards. The incumbent will ensure the quality assurance of this activity during the course of implementation which is estimated to be between 12-16 months including the consolidation of the final reports.

Functional Responsibilities

Under the responsibility of the Project Manager, the Asset Management Senior Officer (Inventory) will perform the following tasks/responsibilities:

Support the UNOPS technical team

• Support the team assigned to the supervision of the projects to which he/she will be assigned.
• Deep understanding of the technical needs of the client to translate into a project strategy which will also inform the procurement strategy to be put in place.

Monitoring of the inventory work package till the final validation & acceptance by the beneficiary

• Act as UNOPS’s focal point and interlocutor with the contracted specialized firms executing the assets/inventory operations in multiple hospitals, throughout the project implementation period.
• Supervise the quality implementation of physical inventory activities being conducted in multiple sites as per the contractual requirements.
• Being physically present on sites to ensure the quality of the intervention and the quality of the data collected.
• Ensure the monitoring of the streamlined inventory activities according to the predefined schedule and validated standardized operations procedures (SOP).
• Follow up and confirm the exactitude of the companies’ monthly progress report.
• Ensure the involvement and contribution of the different stakeholders according to the RACI matrix.
• Document and collect non-compliance reports to ensure their correct management according to the defined procedures.

Quality Assurance of the execution of the inventory work package :

• Act as UNOPS’s focal point and interlocutor with the companies executing the Quality Control of the inventory operations in multiple sites
• Ensure the supervision of the company performing quality control of the physical inventory activities in multiple sites by being physically present and accompanying the execution of the work.
• Ensure the monitoring of the quality control activities to be aligned with the results framework and to the set quality standards.
• Collect reports of the non-compliances or exceptions and view of their management with the project stakeholders.
• Confirm the exactitude of the information to obtain provisional acceptance from the different stakeholders.

Additional tasks

• Perform all logistical-related activities as directed by the Project Manager to facilitate the execution of the deliverables of the project(s) to which he/she will be assigned.
• Work closely with the Ministry of Health team and hospital staff during the inventory exercise that will be held in 20-25 hospitals
• Work closely with the support team to optimize the activities of the project(s) to which he/she will be assigned

Reporting

The incumbent Asset Management Senior Officer (Inventory) will participate, under the direction of his/her superior, in preparing various reports as defined in the communication plan of the project(s) to which he/she will be assigned.

Education/Experience/Language requirements

Education: - Master's degree preferably in Engineering, Logistics, Supply chain management, or related field. - Bachelor's degree preferably in Engineering, Logistics, Supply chain management, or related field in combination with 2 additional years of relevant experience may be accepted in lieu of the Master’s Degree.

Strongly recommended :

• Certificates in warehouse management is an asset
• Certificates in operations management is an asset
• Certificates in supply chain management is an asset
• Project Management Certificate (Prince2, CAPM,PMP…etc) is an asset

Experience:

• Two (2) years of relevant professional experience in asset management is required.
• Minimum of one (1) year of experience in warehouse and asset stock management is required.
• One (1) year of experience in knowledge of medical device nomenclatures and use of CMMS (computerized maintenance management system) is required.
• Asset management experience in healthcare environments is an asset.
• Experience working with a variety of stakeholders, particularly governments and development partners is an asset.
• Experience working in developing countries is an asset.
• Experience compiling and analyzing data (on commodities, funds, etc.) and drafting reports is an asset.

Language Requirements: - Proficiency in French is required - Proficiency in English is an asset. - Knowledge of Arabic is an asset.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

1. Contract type ICA, ICS 9
2. Contract level IICA 1
3. Contract duration Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Background Information - Tunisia

Tunisia

The Tunisia Project Office is responsible for managing strategic and operational risks associated with the Project Office’s portfolio of engagements (in Tunisia, Morocco, Libya and Algeria) – as part of the Senegal Multi Country Office (MCO) set up, developing and delivering cost effective services contributing to partners' sustainable results and achievements of UNOPS management results.

UNOPS Tunisia activities range from tailor-made administration, operations, human resources and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners (in Tunisia, Morocco, Libya and Algeria) to facilitate effective procurement, supply and financial management. Partners include the Government of Tunisia, European Union and UN agencies such as UNHCR and WHO. It provides project management services including design, implementation, monitoring and evaluation. It also offers funds management, loan and grant administration, building local capacity markets, training and technical assistance.