Assemblies Planner

Overview

Provide support for planning and coordination of WIPO General Assembly and related events.

You have:

• First-level university degree in international relations, social sciences, or a related field.
• At least three years of relevant professional experience in both meeting/conference and event organization, preferably in an international environment.
• Experience in managing and coordinating public or diplomatic events.
• Experience in providing protocol services to high-ranking officials in an international setting.
• Excellent knowledge of written and spoken English or French and good knowledge of the other language.
• Knowledge of other official UN languages.
• Ability to work under pressure and to deadlines and to effectively coordinate event-related activities associated with large-scale official events.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.
• Knowledge of accepted norms, rules and customs of international diplomatic protocol and country-specific protocol.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet.

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 106,500 USD and 144,653 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1. Organizational Context

1. Organizational Setting

The position is located in the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. The Division is responsible for all engagements with the diplomatic community in Geneva through various avenues such as events and meetings, as well as oversee the administrative, logistical and other aspects of key meetings such as the WIPO General Assemblies.

2. Purpose Statement

The incumbent provides day-to-day support in the planning, coordination and organization of preparatory meetings and coordinates with internal and external stakeholders for the efficient and timely implementation of the WIPO General Assembly.

3. Reporting Lines

The incumbent works under the supervision of and reports directly to the Director, Diplomatic Engagement and Assemblies Affairs Division.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. assist the Director in liaising with representatives of WIPO stakeholders (Member States, NGOs and IGOs) and coordinate arrangements relating to the organization of the WIPO General Assembly.

b. assist the Director in following-up with WIPO stakeholders on the preparation of the Assemblies, identifying their needs and monitoring the level of service provided; schedule and secure facilities for side meetings, such as consultations, bilateral meetings and side events, and coordinate with relevant WIPO support sectors for the provision of required services.

c. maintain good relations and act as focal point for WIPO Group Coordinators.

d. draft talking points for the Chair and Secretary of the Assemblies.

e. prepare documentation relating to the Agendas of the Assemblies.

f. liaise with the different sectors throughout the Organization for matters concerning documentation and coordination matters.

g. attend meetings of the Project Group in charge of developing a new platform for meetings and draft status reports.

h. conduct pre- and post- event evaluations and report on outcomes, produce debriefing notes, highlighting areas that require improvement.

i. generate statistics and summaries of information for use in supporting effective business decisions.

j. perform other conference and/or event related duties and activities, as and when required.

3. Requirements

Education (Essential)

First-level university degree in international relations, social sciences, or a related field.

Experience (Essential)

At least three years of relevant professional experience, preferably in an international environment, in both meeting/conference and event organization, with a demonstrated sense of customer service.

Experience in a multi-lateral setting.

Experience in managing and coordinating public or diplomatic events.

Experience in providing protocol services to high-ranking officials in an international setting.

Experience (Desirable)

Relevant professional experience participating and/or servicing a body of the UN common system, in particular in WIPO and/or at governing body level.

Language (Essential)

Excellent knowledge of written and spoken English or French and good knowledge of the other language.

Language (Desirable)

Knowledge of other official UN languages.

Job Related Competencies (Essential)

Ability to work under pressure and to deadlines and to effectively coordinate event-related activities associated with large-scale official events. Ability to remain calm and self-controlled in difficult situations. Ability to maintain high-level performance even when facing pressure.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

Knowledge of accepted norms, rules and customs of international diplomatic protocol and country- specific protocol.

Ability to maintain a high level of confidentiality and discretion.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet.

Candidates must be customer-oriented and well presented.

4. Organizational Competencies

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

5. Information

Annual salary****:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the April 2022 rate of 81.9%

P2

Annual salary

$49,254

Post adjustment

$40,339

Total Salary

$89,593

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointment are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.

Potential interview questions