Area Supply Chain Coordinator

Logistics & Procurement

Overview

Coordinate and implement supply chain activities for area programs.

You have:

• At least 4 years’ experience in a senior Supply chains officer/coordinator role with an international organisation or company.
• Significant experience in Supply chains and Supply Chain systems with strong analytical skills.
• Experience of organizing and facilitating training.
• Good IT skills (MS Excel, Word, internet, email).
• Bachelor’s degree (preferable with related specialization).
• Good English communication skills, both written and verbal.
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure.
• Willingness to travel to field offices and work in difficult environment according to travel requirements.
• At least 2 years experience of people management and ability to influence managers.
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children.
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.
• Strong people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.
• Demonstrable experience of line managing staff.
• A Diploma or Certificate in Supply chains / Supply Chain Management from any acclaimed Institute preferred.
• Previous experience of working with an INGO or UN is desirable.
• Experience in emergency response to natural disaster or conflict preferable.

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

TITLE: Area Supply Chain Coordinator TEAM/PROGRAMME: Supply Chain LOCATION: Hpa-an, Mon/Kayin Area Number of Position: 1 GRADE: NAT 3 CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.

ROLE PURPOSE

The Area Supply chains Coordinator is responsible for coordinating and implementing supply chain activities across the Region in compliance with SCI policies and procedure. Under the responsibility of the Head of Area Office based in respective region and the technical line management of the Head of Supply Chain/Supply Chains Manager based in Yangon, s/he is responsible to achieve the following objectives. • To deliver supply chain support to SCI area programmes. This includes provision of an effective and timely procurement, fleet management, Fixed Assets, Warehouse management and reporting as per SCI policies and procedures. • To implement TIM warehouse software, S2P procurement software and Supply chains KPI reporting system. • The ASC will be critical links between the program, supports, field sites logs and Yangon CO level supply chains support.

SCOPE OF ROLE:

Reports to: Head of Area Office Technically supervised by: Head of Supply chain / Supply chain Manager in Yangon

Direct Reports: • Direct management of area supply chain staffs • Technical supervision of Supply Chain focal points in field offices. Financial Approval: When delegated External Representation: Regular contact of detailed explanations of policy, regulations, programs, services and representation of SCI at the local level or with mid-level counterparts Travel: Frequent (over 6 days per month)

KEY AREAS OF ACCOUNTABILITY

• Oversight of all area supply chain activities including planning, procurement, warehousing, communications, fleet management, Assets management and reporting as per SCI policies and guideline. • Implement supply chain systems in accordance with SCI supply chain procedures and manual; including Country Manual and new SCI supply chain initiatives. • Monitor the supply chain compliance to SCI policies and procedures through regular visits to the field sites and close supervision of supply chain focal persons, and report to HORO and technical line manager on a regular basis. • Responsible to provide technical guidance for the delivery of high quality supply chain support to programs at area office and field offices as per SCI standard guideline. • Provide technical supervision and advice to the supply chain staff and focal points in the field offices. Build the capacities of supply chain focal points based in the region through training, mentoring, advising, general support and on-the-job coaching. • Ensure that Supply chains staff or focal points have clear work plans and objectives and that they have the right technical knowledge and skills to carry out their jobs effectively and efficiently. This will include regular technical supervision and reviews – including identification of training and support needs. In conjunction with HORO and Yangon Supply chains team, ensure the new SCI Supply chains initiatives are disseminated, provide training, implemented, followed effectively, and provide regular feedback. • Responsible for the effective implementation of TIM warehouse software, S2P procurement software and supply chains KPI reporting system in the region and provide quality support to the team and if required, cover gaps or provide additional supply chains capacity in field and area offices. • Support ongoing improvements in Information Management and communication between Country Office and Field Offices. Coordinate with Supply chains and other departments to ensure the data quality of TIM, S2P and Supply chain KPI reporting from both area and field offices. • Identify infrastructure, resources and training needs and skills gaps in the area and field offices for the effective implementation of TIM, S2P and Logs KPI reporting and then provide recommendation with supporting data/information to the Yangon Supply chain team. • Cover all supply chain focal persons in the field offices when they take leave or sick leave. • Responsible of establishing a good supply chain system consistent with SCI protocols. Monitor Quality Assurance of all medical supplies in the process of procurement, transportation and storage with technical support from pharmacist/program managers. • Ensure that Save the Children minimum standards of supply chain procedures are introduced and adhered to within Myanmar program, briefing and training all relevant staff as required. • Ensure local procurement practises are compliant with Save the Children and donor regulations. • Ensure management of both SCI own and rental vehicles is in line with Save the Children standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. • Ensure all stocks are kept in line with SCI warehouse procedure/policy and be safe for all stocks and transactions by following standard specific guidelines. • Work in close collaboration with other team; sharing information on the supply chains information, assessments, and proposed interventions, providing overviews of supply chains requirements for the development of project proposals and subsequent projects office set up in new areas as needed. • Implement effective monitoring tools and checklists to ensure effective and efficient supply chains operations and propose recommendations to the HORO and HoSC/Supply Chain Manager based in Yangon as and when necessary.

Specific accountabilities • Responsible for proper planning, organizing, preparing, documenting, getting approvals, executing and filing of procurement actions at SCI Hpa-an Office while ensuring that SCI’s standard procurement procedures & policies are being adhered to by the field Supply chain team. • Responsible for getting all required signatures on procurement documents in relate with sourcing/buying (e.g. PR, RFQ, RFP, CBA, PO/Contract, meeting minutes, file note, Waiver, Payment authorization) in a way that follows SCI procedures and ensure that the processes are compliant with SCI policy and procedures. • Ensure regular market surveys and identification of key products for Goods & Services and suppliers with the final aim of setting up Framework Agreements (FWAs)/ Contracts for Services (e.g. EPP kit, Non-Food Items, Transport service, Hotel, Air Ticket, Construction Service, Consultancy, Vehicle rental, residence lease etc.…) when needed. • Ensure all procurement process run via S2P software and all related procurement staffs are aware and apply to it effectively. • Ensure compiling and preparation of timely and high quality area supply chain reports, especially stock, procurement tracker and assets, fleet reports and Supply chain KPIs; and to be submitted to HORO and Yangon Supply chains team on monthly basis. • Liaise closely with the SCI Yangon team (Country Office), and in general to support/implement head office initiatives around supply chain systems in the region as required. • Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies. • As holder of a key position for the successful implementation of the programme, the Area Supply Chain Coordinator will be proactive in ensuring constant communications between his/her team, the programme teams, Operation teams, field teams and the Yangon teams. • Ensure the quality of Donor required Supply chains reports are prepared and submitted. • Support the field sub offices supply chains team; define expectations, provide technical support as needed and evaluate individual performance regularly with their direct line managers. • Participate actively on the recruitment and up-skilling of supply chains focal person staff in all field offices while identifying and recommending appropriate professional development opportunities necessary to retain and develop local talent. • Any other tasks that may be requested by the line manager and technical line manager.

For Partnership:

• Provide supply chain technical related inputs to SCI partners and support for partners’ supply chain capacity building activities as and when requested by Program, Awards, and operations focal person. • Support the delivery of partners’ supply chain capacity strengthening plans and contribute towards the achievement as required and identified in Partner Assessments in line with SCI Myanmar Partnership Strategy

For Child Safeguarding

• Responsibility to create and maintain operational environment where the Child Safeguarding Policy is aware and effectively implemented. • Develop and apply day-to-day approaches to increase awareness, commitment and interest in child safeguarding in Supply Chain team e.g. ensuring all CSG policies are included before awarding suppliers, ensure that all suppliers are aware of and comply with SCI child safeguarding risks. • Collaborate with National Safeguarding Lead and CSG focal person from each offices to train high risks suppliers on SCI safeguarding policy (CSG, PSEA and anti-harassment).

BEHAVIOURS (Values in Practice)

Accountability: • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition: • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same • Widely shares their personal vision for Save the Children, engages and motivates others • Future orientated, thinks strategically and on a global scale. Collaboration: • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters • Values diversity, sees it as a source of competitive strength • Approachable, good listener, easy to talk to. Creativity: • Develops and encourages new and innovative solutions • Willing to take disciplined risks. Integrity: • Honest, encourages openness and transparency; demonstrates highest levels of integrity • Always acts in the best interests of children PERSON SPECIFICATIONS

• At least 4 years’ experience in a senior Supply chains officer/coordinator role with an international organisation or company. • Significant experience in Supply chains and Supply Chain systems with strong analytical skills • Experience of organizing and facilitating training • Good IT skills (MS Excel, Word, internet, email). • Bachelor’s degree (preferable with related specialization) • Good English communication skills, both written and verbal • Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure. • Willingness to travel to field offices and work in difficult environment according to travel requirements • At least 2 year experience of people management and ability to influence managers • Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children • Commitment to and understanding of Save the Children’s aims, values and principles. • Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy • Strong people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas. • Demonstrable experience of line managing staff.

Desirable

• A Diploma or Certificate in Supply chains / Supply Chain Management from any acclaimed Institute • Previous experience of working with an INGO or UN is desirable. • Experience in emergency response to natural disaster or conflict preferable.

General: • Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children • Commitment to and understanding of Save the Children’s aims, values and principles. • Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to: • Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. • Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. • Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”. • Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general. • Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring • Their staff are doing the above. • That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff: The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: savethechildren.net