Archiving Assistant
Assist in archiving documents and managing VAT submissions.
This opening expired 9 days ago.
Do not try to apply for this job.
Overview
Assist in archiving documents and managing VAT submissions.
You have:
- Experience in archiving and submission of VAT.
- Fluency in English and Amharic.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
all the finance had copied documents are scanned and filed in SharePoint all the invoices with VAT recoveries submitted on time to the Ethiopian Custom revenues and cheque received
Work Location
unoau
Expected duration
three months
Duties and Responsibilities
• Checking incoming paperwork (correspondence, invoices etc.) and making copies before distributing. • Sorting all payment documents alphabetically and according to content, dates, significance etc. • Scanning UNOAU Petty Cash/Imprest documents. So that it will be uploaded in SharePoint. • Creating or updating records with new files and information in excel worksheet. • Store all paperwork in designated places securing the important documents and record the soft copies for easy tracking. • Deal with all requests to access files and keep logs of borrowed documents to other colleagues. • Develop an efficient filing system to make updating and retrieving files easier. • Follow policies and confidentiality dictations to safeguard information. • Archive the old documents appropriately for any further reference if required. • You will organize paperwork according to an efficient filing system. • You will be expected to protect and update files as well as make them easily accessible to your colleagues. • Preparing the VAT to The Ethiopian Revenue Authority and follow up on the payments
Qualifications/special skills
already an experience in archiving and submission of VAT
Languages
English and Amharic
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience with VAT submission and what challenges you faced? | This question assesses your practical knowledge and experience in handling VAT processes. | Highlight specific instances where you successfully submitted VAT and how you navigated any complications. |
| How do you ensure confidentiality when handling sensitive documents? | The interviewer is interested in your understanding and application of confidentiality protocols. | Pro members can see the explanation. |
| What strategies do you use for organizing filing systems? | Pro members can see the explanation. | Pro members can see the explanation. |
| Give an example of how you dealt with a document access request. | Pro members can see the explanation. | Pro members can see the explanation. |
| What software do you use for document management? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you track and log borrowed documents? | Pro members can see the explanation. | Pro members can see the explanation. |
| What is your approach to archiving old documents? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle multiple priorities in a fast-paced work environment? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 20 days ago
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Updated 9 days ago
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Source:
careers.un.org
