AIR OPERATIONS OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 102,866 USD and 134,695 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the United Nations Assistance Mission for Iraq (UNAMI), Baghdad. The Air Operations Officer will report to the Chief Aviation and Movcon Section.

Responsibilities Within delegated authority, the Air Operations Officer will be responsible for the following duties: Movement Coordination Center (MCC) duties: - Monitors air operations activities and ensures that they are conducted in compliance with Air Tasking Orders (ATOs), Standard Operating Procedures, UN directives, Department of Operational Support (DOS) Aviation Manual, ICAO, IATA and the host country's Aeronautical Information Publications (AIPs). - Determines the most suitable air asset to be utilized in terms of cost, safety, and efficiency. - Reviews all operational and logistical mission flight requests. - Manages special mission and VIP flight requests and manifests. - Reviews, plans and coordinates daily projected task orders and air support requirements. - Prepares and publishes mission materials, flight schedules, air task orders and issues them to flight crews - Ensures that flight crews are briefed and conversant with UN policies, aviation safety procedures and latest applicable aviation standard requirements. - Ensures that appropriate reference documents are readily available and accessible to all flight crew members and aviation personnel. - Coordinates integrated Search and Rescue air operations. - Coordinates weather observation, forecasting development and dissemination of weather information. - Manages daily flight operations through Flight Following. - Liaises closely with other Sections, international organizations/agencies concerning aviation movement matters. Technical Compliance and Support Unit duties: - Monitors air carriers' conformance and compliance with the terms and conditions of the applicable long-term aircraft charter agreements and letters of assist. - Develops and implements aviation standard operating procedures (SOPs) in compliance with the DOS Aviation Manual, ICAO, IATA and the host country's AIPs. - Prepares inputs, data and estimates for budget reporting and planning purposes. - Creates Section Shopping Carts, Low Value SC, Fund-pre commitments and Fund Commitments and Cost Recovery in UMOJA. - Calculates and updates the rates/cost to be used for Cost Recovery. - Reviews, monitors and processes Aircraft Contractor`s Invoices for reimbursement for Jet Fuel, Ground handling, Aircrew Hotel accommodation/transportation and - Manages and overviews the expenditure of the Aviation and Movcon Section. - Monitors air carriers’ conformance and compliance with the terms and conditions of the applicable long-term aircraft charter agreements and letters of assist. - Provides recommendations to the Chief Aviation Officer on the necessity for extension or termination of civilian long-term aircraft charter agreements and military letters of assist in accordance with the established deadlines. - Initiates the quarterly civilian air operators’ performance evaluation reports, military letter of assist semi-annual performance evaluation reports and end-of-contract performance evaluation reports in accordance with the established deadlines. - Monitors that applicable aircraft documentation/certificates are valid and current. - Monitors that agreed periods of aircraft non-availability due to maintenance and/or aircrew sickness are complied with and valid maintenance/ medical release certificates are provided. - Monitors that aircrew members possess valid licenses and certificates, and meet the requirements agreed in the applicable long-term aircraft charter agreements and letters of assist. - Conducts internal audits in accordance with the approval unit’s/section’s Internal Audit Program and Internal Audit Plan. - Conducts random checks and inspections of civilian air operators. - Monitors utilization of UN air assets and analyses the statistical data obtained. - Maintains the electronic databases in accordance with the established procedures and deadlines. - Coordinates high-level issues and activities with the host government & airport authorities for airfield operations and projects such as Performance Based Navigation, Security. - Initiates procurement process of airport/AIRFIELDS/HLS equipment and systems such as airfield lighting, navigation equipment, ARFF vehicles/equipment and others needed to support Mission aviation operations. - Prepares Scope of Work and Scope of Requirements, technical evaluations, ground support evaluations. Aviation Safety Focal Point (ASFP) duties: - Develops inputs for the Mission Aviation Safety Programme. - Develops inputs for, and exercising of, the (Mission) Aviation Emergency Response Plan (AERP). - Organizes and coordinates aviation safety drills and exercises required by the Mission Aviation Safety Programme. - Monitors the integration of Aviation Risk Management into UN aviation and Movcon activities. - Conducts Safety Assurance audits/surveys and analyzes the level of safety of aviation activities within the area of responsibility. - Proposes the required corrective and preventive measures, develops aviation safety recommendations and communicates them to the officials concerned. - Investigates aviation occurrences involving UN air assets and observed hazards related to aviation activities, compiles reports and analyzes statistical data. - Participates, as a UN representative, in the investigation of accidents and incidents involving UN air assets and equipment. - Identifies, analyzes and monitors trends that may affect the safety of UN aviation activities. - Conducts initial aircraft inspections and participates in the performance evaluations of civilian air operators and military aviation units. - Conducts safety surveys of airfields, helicopter landing sites, aviation and MOVCON offices, Fuel and other facilities as prescribed by HQ DOS Aviation Safety Assurance processes, regulations and requirements. - Maintains the aviation safety database iAviation Safety (iAS) and ASU shared drive databases and platforms, and ensures that information is recorded in accordance with the established procedures and deadlines. - Provides safety briefings to personnel involved in UN aviation activities. - Promotes aviation safety awareness within the field missions. - Organizes and conducts Mission Aviation Safety Council meetings. - Drafts safety bulletins, journals, newsletters and consolidated reports, and - Performs other related duties as required. - Acts for the Chief Aviation Officer in his/her absence when required.

Competencies Professionalism: Advanced technical qualifications, including authoritative knowledge and wide exposure to the full range of fixed-wing and helicopter air operations and aviation safety issues; ability to advise senior management on approaches and techniques related to highly complex/sensitive issues; recognized expertise in the field; demonstrated capacity for intellectual leadership and ability to integrate knowledge with broader strategic, policy and operational objectives and translate it into a results-oriented work programme; ability to comprehend and reconcile the diverse features of air operations; ability to plan and develop a unified aviation system to meet the needs of the Mission; knowledge of the technical capabilities of the various aircraft. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education Advanced university degree (Master's degree or equivalent) in Air Transportation/Aviation Management, Air Traffic Management, Aviation Safety Management, Aerospace/Aeronautical Engineering, or graduation from an equivalent military educational establishment is required. A first-level university degree with a relevant combination of education, professional training, certification in air transport, and 2 additional years of experience in air transportation related occupation, may be accepted in lieu of the advanced university degree.

Job - Specific Qualification Training and certification as a Commercial Pilot, or a Flight Operations Officer/Flight Dispatcher, or an Air Traffic Controller, or an Aeronautical/Maintenance Engineer, or an Aerodrome Engineer, or a Ground Operations Officer, or an equivalent military qualification is required.

Knowledge of Microsoft Office tools such as the Word, Excel and PowerPoint is required.

Training in the safety and quality management is required.

Training as an aviation internal auditor is desirable.

Work Experience A minimum of five (5) years of progressively responsible experience in air transport operations or aviation safety is required, with at least 2 years at the international level in a position directly related to coordination of complex air transport operations.

Experience monitoring short-term air charter operations is required.

Experience in the development and implementation of safety and quality management systems is required.

Experience in the use of ICAO standards and recommended practices is desirable.

Knowledge of UN financial rules and regulations is desirable.

Experience using Enterprise Resource Planning (ERP) tools is desirable (e.g. Umoja).

Experience working in an international organization, peacekeeping or other field operations is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This position is temporarily available until 31 December 2022. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Fully vaccinated status for COVID-19 or willingness to be fully vaccinated for COVID-19 is required for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.