Air Operations Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021).

Under the direct supervision of Chief Air Operations, Chief planning Officer or OIC Entebbe Air ops, (please complete with the function of the supervisor), the UN Volunteer will undertake the following tasks: • The UN Volunteer will Receive AURs for aircraft based in Entebbe and check that the applicable accompanying documents such as fuel slip, passenger & cargo manifests and ATOs are attached and process them daily in both lotus notes database and AIMS; • Liaise with the planners in Mission Air Operations Center to ensure that all tasks in respect to Entebbe based aircraft are planned and validated in AIMS; • Coordinate all refueling and turn around for UNMISS flights into/out of Entebbe; • Coordinate for all weather crew weather briefing; • Coordinate with the Administrative leadership of Entebbe support base and RSCE to solve any problems that the aircrew may encounter in their accommodation, meals, and transportation; • Liaise with the air carrier site manager based in Entebbe to ensure that all UNOE allocated to the crews are returned upon the termination/end of the carrier’s contract; • Coordinate with Monusco Air ops team when necessary to ensure seamless operations; • Monitor and check technical compliance of the commercial contract based in Entebbe in relation with aircraft maintenance; • Monitor maintenance of aircraft based in Entebbe and ensure that they are airworthy before tasking; • Receive and approve aircraft maintenance and ground engine run requests; • Release aircraft to service for Mission tasking after scheduled/unscheduled maintenance; • Liaison with Entebbe Air traffic control on aircraft positions at all times for your situational awareness; • Coordinate with Movcon Entebbe for pax and cargo movements, Medevac and Casevac flights; • Coordinate very closely with Duty officer in MAOC for any changes to schedules and ensure Crew is briefly accordingly.

Results/Expected Outputs: • Efficiently Manage day to day activities of the Entebbe base air operations; • Detailed and up-to-date knowledge with the capability to apply this knowledge; • Demonstrated ability to show vision and express an opinion; desire and capacity to achieve results; to participate in projects and work groups and contribute to performance improvement; • Results achieved within set timeframe; readiness to bear responsibility for failure to fulfil duties; • Destructive negative criticism avoided and readiness to participate in finding a solution to problems; • Positive and effective responses to the request of co-workers; readiness to share information; • Adhere to DFS timelines and act professionally as a the coordinator for all air movements into/Out of Entebbe; • The crew qualification documents, Licenses, medical certificates and al related paperwork are saved in the appropriate folders; • The AURs and ATS Monthly reports are processed error free and in timely manner; • The crew Flown hours and duty time are properly monitored; • Hard copies of AURs, Fuel slips and ATOs are properly stored and submitted to TCU in Juba if and when required; • The Aircraft utilization statistics are compiled on time and accurately; • Flight information service provided is timely to all Aircraft operating within the state, this is in liaison with Entebbe ATC.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Aviation industry;

Experience in the Aviation industry, certificate in Flight dispatch, Operations, Air traffic control or Commercial Pilot License are desirable.

Should have proven training in the Aviation Industry. Air Traffic Control certificate, Private Pilot License(PPL) , Commercial Pilot License(CPL);

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc) and other IT applications and office technology equipment;

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.