AIR OPERATIONS ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting This position is based within the United Nations Support Office in Somalia, UNSOS, (Mogadishu) and the incumbent will report directly to the Chief Aviation Officer and Chief TCU /QMS.

Responsibilities Within delegated authority, the Aircraft Utilization Reports (AUR) and Contract Management Air Operations Assistant will report to the Chief Aviation Officer and Chief TCU /QMS and will be responsible for the following duties:

•Oversee contract management and quality control for aircraft documents , training and crew licenses. •Prepare bid technical specifications with UNHQ for the new fleet for the Mission, •Track and keep records on the validity of the current contracts •Initiate, amend and renew the extension of contracts. •Oversee the welfare,crew accommodation and transport as applicable to all Sectors •Verify the aircraft and crew documents ensuring that all mandatory training and briefing are completed and, that they meet the minimum requirements as stipulated in the contract •Brief regularly Aircraft Certificate Operators (AOC) contractors on contract requirements •Coordinate with contractors in conjunction with the compliance and violation of contracts. •Track and keep records of flight hours of all UNSOS Fleet and ensure that the contractors remain in the limit of the hours agreed in the contract and to request additional hours if required. •Ensure compilation of aircraft report on a daily basis from the site managers, carriers and the Letter of Assist (LOA) Kenya Defense Force (KDF) and Uganda People Defense Force (UPDF) •Verify all aircraft utilization Report (AUR’s), ensure Chief Technical Compliance Unit (TCU and )Quality Management System (QMS). •Ensure that the operations are performed in accordance with the Air Tasking Orders (ATOs) and Military Air Tasking Orders (MATOs). •Train all Site Managers and aircrew how to fill the Aircraft Utilization Report (AUR’s) correctly. •Ensure to identify revenue and non-revenue flown hours. •Solve issues related to AURs with the Site managers. •Implement supervision of the day to day work of the Aircraft Utilization Reports (AUR’s) team •Ensure and maintain the Monthly Aviation Summary AIMS as per UNHQ and mission's requirements with the entries in Aircraft Utilization Report (AUR’s). •Monitoring daily the flown hours and brief the site managers and air ops staff accordingly on any over/under-utilization of block hours of air assets agreed in the contract •Compile and submit the Monthly Aviation Report (MAR) to UNHQ and the mission •Track, ensure accountability of all mission aviation fuel consumed by UNSOS aircraft by logging the information in the aviation fuel uplift database on a monthly basis. •Verify the fuel slip provided and correct any discrepancies. •Prepare monthly fuel statistical report for the mission •Coordinate fuel uplift support for non UNSOS mission tasks •Receive, review and ensure timely submission of documentation for ID requests, airport passes, visa requests and custom clearance from the aviation contractors/other clients. •Comply to internal approved mission SOP, and UNHQ Approved Aviation Manual. •Perform any other task assigned by CAVO or Chief TCU/QMS.

Competencies Professionalism: Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of aviation safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honor's commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education High school diploma or equivalent is required. Training and certification as a Commercial Pilot, or a Flight Operations Officer/Flight Dispatchers, or an Aircraft Maintenance Technician, or a Ground Operations Officer, or an equivalent military qualification is required. Air traffic controller experience is required. Training in safety and quality management is desirable.

Work Experience A minimum of eight (8) years of progressively responsible experience in air transport operations or aviation safety is required. Experience in the use of International Civil Aviation Organisation ( ICAO) standards and recommended practices is required. Knowledge of UN financial regulations and rules is required. Experience in international operations in a post conflict environment is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this position, fluency (both oral and written) in English is required.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.