Adminitrative Support
Manage project operations efficiently and in compliance with UN rules.
This opening expired 1 month ago.
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Overview
Manage project operations efficiently and in compliance with UN rules.
You have:
- A high school diploma or equivalent is required.
- A first-level university degree in finance, accounting, business administration, public administration, or a related field is desirable.
- A minimum of five (5) years of relevant experience in working with an Enterprise Resource Planning (ERP) system is required.
- Proven experience in organizing large inter-governmental meetings is required.
- Experience in finance is considered an asset.
- Prior experience working with the United Nations or international organizations is desirable.
- Proficiency in Microsoft Office applications, particularly Excel.
- Strong organizational skills and attention to detail are required.
- Ability to work effectively in a fast-paced, team-oriented environment is required.
- Fluency in English (oral and written) is required.
- Professionalism is required.
- Teamwork is required.
- Planning and Organizing skills are required.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
The compliant, timely, and efficient financial, legal, and logistical management of project operations. This ensures rigorous budget and contract monitoring in strict accordance with UN rules, flawless execution of meeting and travel logistics, and the accurate maintenance of audit-ready project documentation.
Work Location
Nairobi
Expected duration
6 months
Duties and Responsibilities
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. The overall objective of UNEP's Industry and Economy Division is to support decision makers in government and engage with industry and the finance sector to use strong scientific evidence to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production including circular economy, make efficient use of natural resources, ensure safe management of chemicals and contribute to making industry and environment policies mutually supportive. The Division promotes the development and adoption of policies, technologies, economic instruments, investment decisions, business practices and other efforts which enables to address the environmental challenges of climate change, biodiversity loss and land degradation, and pollution while advancing economic and social objectives. See http://www.unep.org This position is located at the Nairobi duty station in UNEP's Industry and Economy Division under the Materials and Systems Innovation Unit. The Materials and Systems Innovation Unit leads the formulation and implementation of UNEP's work programme with the aim of bringing together data, science, and knowledge networks in the area of sustainable materials management, circular economy and life cycle thinking to support governments and engage industry and finance actors to develop relevant policy and practices. The incumbent will provide high-quality administrative, financial, and legal support to ensure the compliant, efficient, and timely implementation of project activities. The role aims to safeguard institutional integrity by aligning all contracts, budgets, travel logistics, and documentation with UN rules and regulations while optimizing operational support for project partners and stakeholders.
Qualifications/special skills
Education • A high school diploma or equivalent is required • A first-level university degree in finance, accounting, business administration, public administration, or a related field is desirable Experience: • A minimum of five (5) years of relevant experience in: - working with an Enterprise Resource Planning (ERP) system is required - Administration of financial documents and contracts • Proven experience in organizing large inter-governmental meetings is required • Experience in finance is considered an asset • Prior experience working with the United Nations or international organizations is desirable Required Skill: • Proficiency in Microsoft Office applications, particularly Excel • Strong organizational skills and attention to detail • Ability to work effectively in a fast-paced, team-oriented environment Key Competencies • Professionalism • Teamwork • Planning and Organizing
Languages
Fluency in English (oral and written) is required.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe an instance where you successfully managed project budgets under pressure? | This question assesses your financial management skills in a challenging environment. | Detail the situation, your actions, and the positive outcomes. |
| How do you ensure the logistics for a large meeting run smoothly? | This question explores your organizational and logistical skills. | Pro members can see the explanation. |
| What precautions do you take when monitoring financial documents and contracts? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time you worked in a team to achieve a project goal. What role did you play? | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools or software are you proficient in that aids your financial reporting? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you handled conflicting priorities in your previous work? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to maintain compliance with UN rules in project management? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach continuous improvement in administrative processes? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 month ago
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Updated 1 month ago
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Source:
careers.un.org
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