Administrative Support to WHO’s Medical Supply and Humanitarian Assisstance

Provide administrative and operational support to WHO's emergency operations in Gaza.

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WHO - World Health Organization

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Home-based;

Volunteering Medical & Health

Application deadline 4 months ago: Sunday 8 Mar 2026 at 00:00 UTC

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Overview

Provide administrative and operational support to WHO's emergency operations in Gaza.

You have:

Bachelor's degree. Experience in administration and data management
At least 1–2 years of administrative or operational support experience, ideally within the UN or humanitarian sector
Strong skills in documentation, filing, and database management
Excellent command of MS Office applications (Word, Excel, Outlook, SharePoint/Teams)
Good written and oral communication skills in English; knowledge of Arabic is an advantage

Contract

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Details

The WHO operates in Egypt from where it delivers life saving medical supplies the WHO and health partners emergency operations in Gaza. This Health Logistics Supply Chain Management requires strict compliance with UN2720 Mechanism procedures and COGAT (Coordination of Government Activities in the Territories) approval processes. Efficient and timely handling of submissions and approvals is critical to ensuring the smooth flow of medical supplies and delivery of humanitarian assistance in Gaza

The Online Volunteer will provide administrative and operational support to the EMR Regional Office by preparing, processing, tracking, and filing requests related to UN2720 Mechanism and COGAT (Coordination of Government Activities in the Territories) approvals. The assignment aims to ensure proper oversight, documentation, compliance, and efficiency in all related workflows and information sharing platforms. UN2720 Submissions & Approvals • Draft, compile, and submit UN2720 forms in line with internal and UN procedures. • Look for, verify accuracy and completeness of supporting documentation prior to submission. • Maintain an electronic and physical filing system of all submissions, approvals, and correspondence. • Track and update the status of requests, flagging pending or delayed cases and providing requested complementary documentations till final approval. • Assist in preparing and submitting requests requiring COGAT approval. • Look for required technical documentation and ensure proper documentation is attached and follow standardized templates. • Maintain a centralized database of all submitted and approved COGAT requests. • Monitor timelines for approvals and prepare and submit additional documentations and requests from COGAT till final approval. • Generate weekly/monthly status reports for management.

• Bachelor's degree. Experience in administration and data management
• At least 1–2 years of administrative or operational support experience, ideally within the UN or humanitarian sector. • Strong skills in documentation, filing, and database management. • Excellent command of MS Office applications (Word, Excel, Outlook, SharePoint/Teams). • Good written and oral communication skills in English; knowledge of Arabic is an advantage.

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Potential interview questions

Can you describe your experience with administrative support in a humanitarian context?	We want to understand your background and how it relates to our needs.	Detail specific roles and responsibilities you've had in administration, especially in humanitarian settings.
How do you maintain organization when dealing with multiple documentation requests?	This assesses your organizational skills and attention to detail.	Pro members can see the explanation.
What strategies do you use to ensure accuracy in documentation and compliance with procedures?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a time when you had to track multiple approval requests. How did you manage this?	Pro members can see the explanation.	Pro members can see the explanation.
How proficient are you in using MS Office applications? Can you provide examples of your work?	Pro members can see the explanation.	Pro members can see the explanation.
Explain how you would approach drafting a UN2720 form. What key elements would you include?	Pro members can see the explanation.	Pro members can see the explanation.
What challenges have you faced in previous roles when dealing with approvals from governing bodies, and how did you overcome them?	Pro members can see the explanation.	Pro members can see the explanation.
Can you demonstrate your experience in maintaining filing systems for documentation?	Pro members can see the explanation.	Pro members can see the explanation.