Administrative Support Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the overall guidance of Head of Common Service and Coordination Unit (CSCU) (the UN Volunteer will undertake the following tasks:

• Serve as one of the focal points for all finance bank reconciliation of customer paid services to UNSOS for the cost recovery bills.
• Ensure that the cost recovery and cost sharing activities meet IPSAS compliance. The services rendered are verified as acceptable and according to the MOU/agreements, within Financial Rules and Guidelines. As well as complete the timely cost recovery to generate the revenue to the UNSOS.
• On monthly basis, coordinate service delivery offices to collect the user records for the billing. Generates the billing documents for each service and consolidate all services to each customer by creating sales order for external clients, service delivery for internal clients.
• Request Finance Section to issue invoices from Sales orders or other UN secretariat offices to approve Service orders.
• Respond all the billing inquires and/or organize the meeting with the customers for reconciliation.
• Follow up on the outstanding statements and closely engage with clients. Solve the dispute cases with the clients.

Assist the unit head for preparing of various reports and attend the meetings (Operation management team, various working groups internally and inter-agencies).

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Bachelor Degree in Finance/Accounting/Business Administration

Required experience:

60 Months

Experience remark:

Minimum five (5) years of working experience.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Finance, accounting and audit, Administration and administrative assistance, Other finance, economics and administration related experience

Area of expertise details:

• Progressive experience in finance, accounting, business management or experience related to this fields are a requirement.
• UMOJA or other SAP knowledge/experience.

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.

Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

Application deadline: 13 October 2020