ADMINISTRATIVE SUPPORT
Assist in administrative, operational, and coordination tasks for efficient office operations.
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Overview
Assist in administrative, operational, and coordination tasks for efficient office operations.
You have:
- Secondary School Education
- A minimum of one (1) year of relevant experience in administrative, office, or management support work
- Working knowledge (proficiency – level C) of English
- Working knowledge (proficiency – level C) of Korean
- National of the Republic of Korea or resident in ROK with valid work permit
Organizational Setting
The Food and Agriculture Organization of the United Nations Partnership and Liaison Office (FAO PLO) in the Republic of Korea (ROK) was officially opened on 13 May 2019. The FAO PLO in ROK provides its full commitment and support for stronger country participation in FAO’s strategic framework and programme and enhancement of partnership and cooperation at primarily national, and also local, regional, interregional and global levels.
The FAO PLO in ROK communicates and cooperates with all FAO HQs divisions/offices and sub-regional and country offices, the Government agencies and all other partners in ROK, including the UN agencies, academies, and institutions, the private sector, and others in the service of FAO’s mandates and work.
The post is located in the FAO PLO in ROK, Seoul, ROK.
Reporting Lines
Under the overall guidance of the FAO Representative (FAOR) and the Director of FAO PLO in ROK, the administrative support assistant shall receive administrative and technical guidance from the Office Assistant. The incumbent shall report to the Office Assistant, and the FAOR and Director of FAO PLO in ROK as appropriate.
Technical Focus
Assist in administrative, operational, and coordination tasks to ensure the smooth functioning of office operations, including documentation management, meeting coordination, correspondence handling, and support to administrative and management processes in line with FAO rules and procedures.
Tasks and responsibilities
• Assist in providing general administrative and office support services, including document processing, filing, and maintaining records in line with FAO standards and procedures. • Support the organization and coordination of meetings, workshops, and events, including logistical arrangements, preparation of materials, and follow-up actions. • Support administrative processes such as procurement follow-up, financial reports, travel arrangements, and coordination with relevant units for smooth office operations. • Provide administrative support including hiring process for hiring national and international affiliate workforce, contract extensions, and requests for temporary staff, leave and attendance recording. • Assist in compiling and organizing data and background materials for reports, briefs, and internal documentation. • Assist in providing general logistical and coordination support to office staff and assist in day-to-day operational needs of the office. • Assist in managing and keeping records of office assets and vehicle. • Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Secondary School Education • A minimum of one (1) year of relevant experience in administrative, office, or management support work • Working knowledge (proficiency – level C) of English • Working knowledge (proficiency – level C) of Korean • National of the Republic of Korea or resident in ROK with valid work permit.
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Good knowledge of communication and documentation standards. • Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies. • Good knowledge of the organizational structure. • Very good knowledge of MS Office applications, Internet and office technology equipment. • Holding of a driver’s licence is an asset.
Potential interview questions
| Can you describe your previous experience in administrative support roles? | This assesses your relevant experience and skills in administration. | Highlight specific roles and responsibilities you've had in the past. |
| How do you ensure effective communication in a team setting? | This examines your teamwork and communication skills. | Pro members can see the explanation. |
| Can you give an example of a time you had to organize an event or meeting? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use for documentation management? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe how you handle administrative tasks under pressure. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach working with different teams within an organization? | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have with financial or procurement processes? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why do you think teamwork is important in administrative roles? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 month ago
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Updated 1 month ago
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Source:
fao.org
