Administrative Project Officer

Contract

This is a Service Contract contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about Service Contract contracts.

**OVERVIEW** ------------ Parent Sector : \[\[Education\]\] Duty Station: \[\[Islamabad\]\] Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[1 Year\]\] Job Family: Administration Type of contract : \[\[Service Contract\]\] Level : \[\[SB-3\]\] Duration of contract : \[\[1 Year\]\] Recruitment open to : \[\[External as well Internal\]\] Application Deadline (Midnight Paris Time) : \[\[14.11.2022\]\] UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall delegated authority of the Director/Head of the Office and the direct supervision of the Head of Education unit, the incumbent provides a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures in close collaboration with the Administrative Officer (AO). UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism \*\*Only candidates entitled to work in Pakistan can apply to this position\*\*. Long Description ---------------- The incumbent will carry out the following responsibilities: 1. Maintain confidential and general files and establish reference systems; 2. Provide guidance and interpretation on administrative rules, regulations and procedures; 3. Provide assistance and guidance to staff on financial procedures, requirements related to contract management and payments; 4. Code, record and reconcile accounting transactions; 5. Maintain specific accounts, calculate and compile financial data, prepare routine reports; Long Description ---------------- 6\. Verify and request payments; 7\. Generate expenditure reports from the automated systems; 8\. Assist in the preparation of budgetary and financial reports, statistics or projections for managers' use; 9\. Liaise with the M&E program officer and exchange data and information; 10.Monitor and control expenditures; Long Description ---------------- 11\. Assist in preparation of project budget proposal including detailed cost estimates for project activities. 12\. Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifies any errors or irregularities); 13\. Alert the supervisor and undertake transactions to correct errors/omissions. 14\. Provide assistance, advice and briefings to newly arrived staff, experts and consultants on basic procedures when required. 15\. Assist project officer(s) in the pre-selection of vendors. 16.Perform any other tasks as may be assigned by the Director of the Office. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **\*\*Education\*\*** - Completed Master’s degree in Accounting, Finance, Economics or related field. **\*\*Work Experience\*\*** - Minimum of 3 years of relevant work experience in administration, finance, or related area. Minimum of 2 years of working experience within the United Nations System; **\*\*Skills and Competencies\*\*** - Good interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels. - Ability to analyze, interpret financial data, and monitor budgets. - Good organizational and coordination skills, ability to take initiatives, establish priorities and monitor own work plans. - Ability to work as part of a team, and provide efficient, quality and timely support and capacity to work efficiently under pressure. - Sense of integrity and confidentiality. - Good knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages. **DESIRABLE QUALIFICATIONS** ---------------------------- Relevant experience within the United Nations System. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*