ADMINISTRATIVE OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education. More about P-3 contracts and their salaries.

Org. Setting and Reporting This position is located within the African Union / United Nations Hybrid Operation in Darfur (UNAMID) in the Office of the Chief, Operations and Resource Management (CORM), El Fasher. The Administrative Officer will report to the Chief Operations and Resource Management. Based on Security Council Mandates, UNAMID's presence in Sudan is drawing down, planning for transition to a United Nations follow on presence is ongoing, and will likely cease mandated operations in 2021, thereafter entering into a liquidation period, during which all administrative and physical work to close out the Mission must be completed.

Responsibilities The incumbent will act as Project Manager of the Administrative Task Force supporting CORM in (a) providing guidance and oversight of drawdown and liquidation activities of the Mission’s administrative processes; (b) coordinating across all administrative offices within the Mission, United Nations Headquarters, and Regional Service Centre in Entebbe, within the context of the Rules, Regulations, Policies, and systems of the United Nations; (c) reviewing resources and internal systems in view of reconfigured organisational structures in keeping with drawdown and liquidation; and (d) addressing issues and bottlenecks through collaborative solutions to achieve the milestones and support the related activities of the drawdown/transition administrative plan.

The position will supervise two direct staff, and the work will be achieved through guiding and coordinating the work of others directly related to drawdown and liquidation activities of the Mission’s administrative processes.

Within delegated authority, the incumbent will be responsible for the following duties:

General Administration •Assists the Office of the CORM in promoting/establishing/reviewing strategic administrative policies, procedures, practices, standards and tools consistent with UN policy and practice. •Prepares concise reports, assessments, rationale, and presentation to facilitate decision-making on policy and operational issues and produces major/complex reports, providing substantive input in preparation for management; •Identifies problem areas and regularly discusses corrective actions with the CORM and provide guidance and support to Operations and Resource Management Pillar chiefs; •Reviews adequacy of departmental space requirements. •Provide guidance and support to Sections/Units in drafting and reviewing of various outputs such as memo, faxes, broadcasts, notes verbale, reports as required. •Provides guidance and leadership to more junior staff. •Performs other related work as required.

Human Resources Management •Effectively coordinates actions relative to the administration of human resources activities in ORM, e.g. recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of the UN rules and procedures.

Budget and Finance •Ensure the preparation of budget for CORM Front Office to establish and maintain adequate staffing levels and related resources. •Defines requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources. •Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice. •Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.

• Performs other related work as required.

  Competencies Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience At least five (5) years of progressively responsible experience in human resources, budget, finance or general administration, and field operations is required, with demonstrated expertise in drawdown / liquidation / closure activities. Experience in handling complex organizational issues at the international level is desirable Field experience in a conflict or post-conflict environment is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 31/12/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.