Administrative Officer

Overview

Manage administrative and financial operations of the Country Office.

You have:

• A bachelor's degree in business, public administration, finance, economics or related field from a recognized institution.
• At least two years of professional experience in office/project management in the areas of administration, human resources, finance/accounting, budget, logistics, security, travel arrangements, procurement or any other related administrative services and operations.
• Master's degree in business and/or project management, health services administration or related field.
• Expert knowledge of English.
• Expert knowledge of Russian.
• Demonstrated ability to work with standard Microsoft PC applications.
• Emotional intelligence; Ability to identify and manage one's own emotions, as well as helping others to do the same.

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 78,361 USD and 106,434 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The Division of Country Health Programmes (CHP) assists country efforts to reduce the burden of non-communicable and communicable diseases and address the social, economic and environmental determinants of health, and promotes policies and actions for health through stewardship of the WHO European Healthy Cities Network. It focuses on health promotion measures; prevention and control of noncommunicable diseases, including cancers, cardiovascular diseases, chronic respiratory diseases and diabetes, and risks related to tobacco use, physical inactivity, unhealthy diet, and the harmful use of alcohol; communicable diseases such as tuberculosis, HIV/AIDS and hepatitis, and vector-borne and neglected tropical diseases; elimination and control of vaccine-preventable diseases and advocacy for increased use of vaccines; containing and controlling antimicrobial resistance; addressing existing and emerging environmental health risks, and supporting violence and injury prevention. A determination to ensure universal access to people-centred quality health services across the continuum of care is matched by enriching the evidence base for policy design and interventions using social, cultural and behavioural approaches, to drive implementation of innovation at national, regional and local levels.

DESCRIPTION OF DUTIES

The purpose of the post is to provide support to the WHO Representative (WR) in the day to day management and oversight of all administrative services and operations of the Country Office. In particular, the incumbent manager the following areas of the WHO Country Office's work: planning, finance, budgeting, procurement of goods and services, information technology and office management.

General

1. Provide advice and guidance to the WR and other CO staff on administrative and financial rules and regulations of the Organization as well as appropriate practices and procedures, administrative processes and services. To provide briefing and training in this area as needed and appropriate, in coordination with the Business Operations (BOS) division.

2. Establish and utilize tools, workflows and processes that would allow the WR and CO staff to initiate and execute administrative actions in a timely manner and in compliance with the rules and regulations of WHO and the BOS Division.

Finance

3. Monitor and analyse financial and non-financial data to assess options for solutions to financial/ administrative resources issues, proposing to the WR effective and efficient approaches to optimize programme delivery.

4. Oversee the financial management systems of the CO; prepare budgetary forecasts; establish control and report structures by monitoring commitments and ensuring the processing of obligating documents that adhere to operational plans, compliance with deadlines and with reporting cycles and financial controls.

5. Oversee and coordinate all related to corporate planning processes as per requirements from Programme Management (PRM/BOS).

6. Oversee all procurement related actions and execution of orders for services and/or goods.

7. Participate in the formulation, negotiation and consultation of project proposals funded by partner agencies and institutions, reviewing them to ensure that they meet WHO's administrative and financial rules and regulations.

Human Resources

8. Work in close collaboration with the WR and the CHP Divisional AO and in consultation with BOS/HRS on all human resources issues related to the staffing of the CO to implement the approved human resources plan.

9. Perform and/or oversee leave tracking and performance management process of the CO.

10. Supervise assigned administrative support staff; coordinate their work objectives ensuring alignment to GPW13 and EPW; distribute and organize tasks in accordance with the needs of the office and evaluate their performance.

Local UN Common system

11. Represent the CO as delegated by the WR in Operations Management Team meetings and liaise with other United Nations agencies regarding administrative and security matters, providing input and recommendations.

12. Provide support on security matters e.g. MOSS compliance.

Other duties

13. Other relevant duties relevant to the scope of the assignment.

REQUIRED QUALIFICATIONS

Education

Essential: A bachelor's degree in business, public administration, finance, economics or related field from a recognized institution. * For WHO staff please see e-manual III.4.1, paragraph 220 (only applicable to WHO internal candidates). Desirable: Master's degree in any of the above fields or additional qualification in business and/or project management, health services administration or related field.

Experience

Essential: At least two years of professional experience in office/project management in the areas of administration, human resources, finance/accounting, budget, logistics, security, travel arrangements, procurement or any other related administrative services and operations. Demonstrated experience in coordination of activities. Desirable: Relevant work experience, with special focus on administrative and financial rules, procedures and practices, within the World Health Organization and/or other UN agencies.

Skills

Proven ability to analyze financial data and provide recommendation on key administrative issues.Demonstrated knowledge and expertise in administrative services and operations.Demonstrated ability to work with standard Microsoft PC applications. Emotional intelligence; Ability to identify and manage one's own emotions, as well as helping others to do the same.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Expert knowledge of Russian

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 47,895 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1082 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

Potential interview questions