Administrative Officer

Volunteering Admin Human Resources

Overview

Provide administrative support for UN Mission personnel

You have:

• A minimum of three (03) years of progressively responsible professional experience in administration, accounting, finance, budget, human resources or related area is required.
• Experience handling administration, finance and human resources matters in an International Organization or similar organization is desirable.
• Experience in working with Umoja Finance Module or finance functions of another ERP is desirable.
• Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) and other IT applications and office technology equipment.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Ability to work effectively in a multicultural team of international and national personnel.
• Self-motivated, ability to work with minimum supervision.
• Ability to work with tight deadlines.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

To promote and maintain the physical, mental, and emotional well-being of staff members through the provision of integrated quality healthcare services to the personnel of United Nations Mission in South Sudan and UN Agencies, Funds and Programmes.

Under the general supervision of the Chief Medical Officer (CMO)/Deputy Chief Medical Officer (DCMO), the incumbent will perform the following duties: • Provide of administrative and human resources support to staff of the service. Support recruitment and talent acquisition processes. Assist with workforce planning and development for UNV recruitment. • Provide information needed to respond to audit findings. • Provide support with respect to the elaboration of resource requirements for budget submissions, and preparation of cost plans. • Respond to internal/external audit observations; Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Provide authoritative interpretation of requirements for handling transactions. • Prepare and administer the budget activities of the Medical Section. • Work closely with other sections to finalize the budget of medical section. • Review all the medical bills for level II and Level III hospitals pertaining to UNMISS personnel. • Performs any other duties as may be required by the CMO/DCMO.

• Integrity and professionalism: high degree of personal initiative and willingness to accept wide responsibilities; ability to take ownership and work independently under established procedures. • Accountability: ability to operate in compliance with organizational rules and regulations. • Planning, effective organizational and problem-solving skills, and ability to manage a large volume of work in an efficient and timely manner, ability to establish priorities and to plan, coordinate and monitor work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. • Communication; proven interpersonal skills; good spoken and written communication skills. • Flexibility and willingness to live and work in hazardous and remote places, involving physical hardship and little comfort, and including possible extensive travel within the Mission area. • Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance, and commitment towards the UN core values.

A minimum of three (03) years of progressively responsible professional experience in administration, accounting, finance, budget, human resources or related area is required. Experience handling administration, finance and human resources matters in an International Organization or similar organization is desirable. • Experience in working with Umoja Finance Module or the finance functions of another Enterprise Resource Planning (ERP) is desirable • Experienced in UN mission or another international agency is desirable. • Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) and other IT applications and office technology equipment. • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Ability to work with tight deadlines. • Self-motivated, ability to work with minimum supervision. • Sound security awareness.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org