Administrative Officer

Overview

Oversee and manage administrative services for WHO programs

You have:

• University degree from a recognized institute in business/public administration, economics, organizational development
• At least five (5) years' of experience including international experience in managing a wide range of administrative and financial services, leading and supervising staff teams
• Expert knowledge of English
• Training in HR, accounting finance, monitoring and evaluation
• Experience with WHO/UN or equivalent organization working in a developing country setting and interaction with national authorities

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 102,568 USD and 134,304 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To deliver WHO core functions at the country level with particular focus of the Organization's directing and coordinating role for international work and to provide guidance, information and practices leading to full compliance and accountability with the Organization's established rules and regulations.

DESCRIPTION OF DUTIES

Under the direct supervision of the WHO Representative and general guidance of the Director, Administration and Finance for the South-East Asia region, the incumbent performs the following duties:

Administration

1. Manages staff in delivering a full range of administrative services in support of programme implementation, viz., finance, human resources, procurement, travel, meetings, premises management, security, information technology & communications, asset management and GSM operations.

2. Provides advice and analysis to WR and other relevant staff at WCO on areas of administration including compliance with rules and regulations and guidance.

3. Oversees and supervises accounts management, handling of cash and imprest accounts, and submits reports in accordance with rules and guidance.

4.Advises WR on a wide range of HR issues and oversees recruitment and contract management issues.

5.Oversees procurement of goods and services for management of country office or for support of the WHO collaborative programme, participates in local contract review committees, and ensuring best value for money in procurement practices.

6.Facilitates team building and coordinates staff development and learning activities.

7. Assists the WHO Representative in establishing and maintaining an efficient and effective compliance programme within the Office promoting awareness on standards of conduct and compliance.

Security

8. Represents WHO in the UN common services system and participates in other Inter-Agency coordinating mechanisms and coordinates security management and ensures compliance of decisions taken at such forums.

9. Assists the WHO Representative in matters concerning security of WCO and coordination of security measures within the UN country team.

Coordination

10. Liaises with government departments and other diplomatic missions to ensure timely approval of visas, work permits, licences, vehicle imports and other relevant administrative issues.

11. Liaises with SEARO administrative and programme units to ensure timely delivery of services.

12.Represents WHO at meetings at national and regional levels in administration, management and other areas as decided by the WR.

Programme

13. Liaises with technical programme staff in WCO and informs WR on the implementation status and ensures optimal utilization of resources.

14. Assists WR in identifying factors impeding effective implementation of WHO collaborative programme and provide solutions.

15.Performs any other duties as assigned by WHO Representative

REQUIRED QUALIFICATIONS

Education

Essential: University degree from a recognized institute in business/public administration, economics, organizational development Desirable: Training in HR, accounting finance, monitoring and evaluation.

Experience

Essential: At least five (5) years' of experience including international experience in managing a wide range of administrative and financial services, leading and supervising staff teams.

Desirable: Experience with WHO/UN or equivalent organization working in a developing country setting and interaction with national authorities.

Skills

Thorough knowledge of administrative, financial and management theories and principles, procedures and their application. Ability to work under pressure in an independent manner with an inter-disciplinary team. Ability to manage teams. Ability to represent the Organization in dealing with Government, UN agencies and other development partners. Excellent inter-personal skills, tact and diplomacy.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Expert knowledge of English.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2517 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• The written test for shortlisted candidates will be tentatively be held in week starting 10 July 2023– 14 July 2023. Candidates are advised to make themselves available during that period

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

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Potential interview questions