Administrative Officer

Volunteering Admin Human Resources Finance & Economy

Overview

Provide administrative and financial support for the medical section

You have:

• Bachelor's degree in accounting, finance, budget, administration or related area is required.
• Experience handling administration, finance and human resources matters in an International Organization or similar organization is desirable.
• Experience in working with Umoja Finance Module or the finance functions of another ERP is desirable.
• Solid computer skills, including full proficiency in MS Office applications (Excel, Word).
• Valid national driver's license and proven ability to drive manual gear 4x4 over rough terrain is desirable.
• Ability to live and work in difficult and harsh conditions is essential.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the general supervision of the Chief Medical Officer (CMO), the incumbent will perform the following duties:

• Provide of administrative and human resources support to staff of the service; Provide information needed to respond to audit findings; • Provide support with respect to the elaboration of resource requirements for budget submissions, and preparation of cost plans; • Respond to internal/external audit observations; Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained; • Provide authoritative interpretation of requirements for handling transactions; • Prepare and administer the budget activities of the Medical section; • Receive inputs for the requirements related to medical supplies, medical equipment, and medical services. After the approval of the CMO, combine all the items required in the budget; • Work closely with other sections to finalize the budget of medical section; • Process and review all the medical bills for level II and Level III hospitals pertaining to UNMISS personnel; • Initiate timely cost recovery in Umoja System; • Perform any other duties as assigned by the CMO.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

accounting, finance, budget, administration, or related area is required.

Experience handling administration, finance and human resources matters in an International Organization or similar organization is desirable.

Experience in working with Umoja Finance Module or the finance functions of another Enterprise Resource Planning (ERP) is desirable.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word); other IT applications and office technology equipment.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain is desirable.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unv.org