Administrative Officer

Overview

Provide guidance and advice in compliance and risk management.

You have:

• An advanced level university degree (Masters level or above) in Business Administration, Management, Law or related field relevant to the position.
• A minimum of seven years professional experience in at least two out of the four areas: compliance, risk management, capacity building, change management, finance and administration.
• A minimum of three-year demonstrated supervisory experience.
• A minimum of three-year demonstrated experience at the international level.
• Expert knowledge of English.
• Beginners' knowledge of French.
• Beginners' knowledge of German.

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 130,906 USD and 168,776 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The Health Emergency Intelligence and Surveillance Systems division (WSE) is responsible to build a system of collaborative intelligence enabling better decisions to avert and manage public health threats and risks. Its goal is to enable, strengthen and support countries, regional and global actors in averting and managing public health threats and risks through collaborative problem solving and decision-making for short-term action and long-term policies, informed by better data and analytics. The WHO Hub for Pandemic and Epidemic Intelligence is a new office of WHO, located in Berlin. It works with partners to enable the generation of public health relevant information to provide timely actionable insights and improve decision making to prepare for, avert and respond to public health threats. It also aims to reduce fragmentation and inefficiency by creating an ecosystem that promotes collaboration across multiple professional disciplines, sectors, and initiatives; and empower decision makers, public health professionals, and civil society to make informed public health decisions.

DESCRIPTION OF DUTIES

Provide guidance and advice to ADG WSE Division, Management Officer, Operations Manager and Directors as well as other senior staff in the area of compliance, internal control framework, risk management and business continuity planning, ensuring cohesion across Geneva and Berlin offices of WSE Division;

Design/implement/participate internal and external audit, after action review and lessons learnt studies, fostering a culture of continuous business improvement in the area of operations and management;

Develop and implement capacity building activities in the area of operations and management targeting both administrative personnel and technical staff on WHO rules and regulations;

Coordinate change management activities in implementing new corporate processes and systems.

Provide technical guidance and supervision for administrative and operations staff in WSE Division;Develop and implement local banking and financial infrastructure in Berlin office.

Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: An advanced level university degree (Masters level or above) in Business Administration, Management, Law or related field relevant to the position. Desirable: Certification in compliance and/or risk management.

Experience

Essential: A minimum of seven years professional experience in at least two out of the four areas below: a) compliance, risk management and/or internal control framework development and implementation; b) capacity building for administrative staff; c) change management; d) finance and administration. A minimum of three-year demonstrated supervisory experience. A minimum of three-year demonstrated experience at the international level. Desirable:

Skills

Sound knowledge and skills in accounting and finance. Sound skills in the managing administrative processes Strong computer skills in office applications including excel, PowerPoint, and word. Demonstrated ability to adapt and manage deliverables and resources in a climate of change and to think and act quickly, sometimes under pressure yet remain effective. Demonstrated ability to effectively collaborate with teams in an international, multi-cultural, multi-disciplinary environment; separated by geographical locations and working under different time-zones. Excellent analytical and troubleshooting skills, with aptitude and sound judgment in a rapidly changing environmentExcellent interpersonal skills with the ability to influence, negotiate, advocate, motivate, resolve conflict, and adapt relevant leadership styles to a variety of situations. Excellent communication (both oral and written).

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment Ensuring the effective use of resources Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Beginners' knowledge of French. Beginners' knowledge of German.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 75,602 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1594 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

Potential interview questions