Administrative Manager (Corporate Records Management & Archiving), P-4, DFAM, New York HQ

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,387 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

DFAM is responsible to lead the operationalization of the strategy of technology driven archives management to achieve the objectives of a centralized Enterprise Content Management (ECM). The Records Management and Archiving Unit was created to ensure efficient and systematic control of the maintenance and disposition of records, including capturing, maintaining evidence of and information about UNICEF’s activities and transactions in the form of records (both digital and paper format) for secure storage and retrievals in compliance with applicable policies and procedures..

How can you make a difference?

Under the direct supervision of the Chief Administrative Management Services (AMS) - Division of Financial and Administrative Management (DFAM), the incumbent will be part of the team responsible for the management of archival holdings at UNICEF NYHQ and the organization’s archival function globally.

Summary of key functions/accountabilities:

• Develop and implement strategies, policies, and procedures for the management of UNICEF’s historical records and artefacts and facilitate their access.

• Lead the development, implementation, and management of the archival program across UNICEF offices globally.

• Oversee the management of archival holdings at UNICEF NYHQ, both analogue and digital, in accordance with international standards.

• Develop and implement strategies to mitigate the risk of organizational memory loss including through the digitization of physical records.

• Lead the UNICEF archives transformations from analogue and manual systems to digital structures.

• Lead the development and implementation of the UNICEF’s digital preservation programme, including the digital online access platform for UNICEF archival materials.

• Provide on-going support to UNICEF-wide initiatives for digital preservation and better management of digital collections.

• Contribute as a subject matter expert to the UNICEF’s information management function in implementing, maintaining, and enforcing records and information management policies across the organization.

• Promote the UNICEF archives and the archival function both within the organization and in the external research community.

• Lead the Records Management and Archiving team as an organizational unit of the Administrative Management Section to achieve results in line with DFAM Office Management Plan priorities

• Advise researchers on the availability of and restrictions on archives collections, offering guidance to identify relevant research content where required.

• Implements integrations between the digital preservation system and other critical UNICEF systems.

To qualify as an advocate for every child you will have…

• An advanced university degree (Master’s or higher) in Archival Studies, Information Management Sciences, Records Management, Library Management Sciences, or in a related field with demonstrated expert knowledge of archives- and Information Management-related international standards, principles, and best practices, is required.
• A minimum of eight (8) relevant years of professional experience in archives management, with supervisory responsibilities, is required.
• Excellent knowledge of an archival management system (e.g. Atom, Scope Archives, Archives Space, etc.) is highly desirable.
• Knowledge of SharePoint is considered an asset.
• Excellent knowledge of international archival description standards (e.g., ISAD(G), RAD, etc.) is highly desirable.
• Experience of working on large-scale digitization projects for documents and multimedia is highly desirable.
• Experience working in a United Nations (UN) agency, and/or international organization, some of which was gained in a developing country, and/or familiarity with emergency, is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others (8) Nurtures, leads and manages people.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.