Administrative Intern

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Work Location

Beijing, China

Expected duration

Expected duration: 6 months Desired start date: Apr 2024

Duties and Responsibilities

The UN Resident Coordinator leads the UN Country Team in China, including all the UN entities present in China. The purpose of the Resident Coordinators System (RCS) is to bring together different UN agencies to improve the efficiency and effectiveness of operational activities at the country level, helping the UN to be a more relevant and reliable partner for governments, notably by establishing and strengthening these partnerships for the achievement of the Sustainable Development Goals (SDGs). The UN Resident Coordinators Office (RCO) supports the roles and functions of the UN Resident Coordinator and UN Country Team. The RCO provides inter-agency coordination support to the UN Country Team (UNCT) and its various inter-agency working mechanisms, including theme groups. Key functions of the RCO include: • strategic analysis, planning and positioning of the Country Team • preparation and monitoring of the United Nations Sustainable Development Cooperation Framework (UNSDCF) • support to joint UN programming and operations management • policy guidance • joint advocacy and communications to enhance UN coherence • improve overall programme impact of the UN System in China The RCO China is looking for a motivated administrative intern to join the RCO China office on a full-time basis and contribute to its crucial mandate of enhancing the coherence of the UN System in China. The duration of this internship is six months. Under the overall guidance of Administrative Assistant, the internship will provide the successful candidate with a unique opportunity to learn about how the UN system operates at the country level. Among others, the intern will: - Actively support the daily operations of the office - Have hands-on experience of the operational policies and procedures in the field of Human Resources, Administration, Finance and Procurement. - Daily responsibilities will depend on the individual’s background and the intern’s assigned office as well as the internship period. Duties may include, but are not limited to Human Resources: Provide support to staff members on-boarding and separation process Provide support to recruitment processes regarding intern recruitment, UNV recruitment and consultant recruitment. Provide support on managing HR Files Provide support to HR actions in UMOJA system Provide support on proceeding the payments to consultants Administration: Provide support to staff members on reimbursement Provide support to Admin actions in Unite/UMOJA system Provide support on inventory and asset management Provide support on logistic and operational support regarding events and conference Procurement: Provide support on market research and the draft analysis report Provide support on drafting the evaluation report Provide support on proceed the payments to vendors Provide support on quality check and accept procedure Finance: Provide support on petty cash management Provide support on preparing the expenditure report and budget report

Qualifications/special skills

Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English and Chinese is required for the internship.

Additional Information

The internship is UNPAID and full-time. Interns work five days per week (40 hours) under the supervision of a staff member in the division or office to which they are assigned.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.