Administrative Intern
Support Administration and HR teams with records management and administrative tasks.
This opening is not available anymore.
Do not try to apply for this job.
Overview
Support Administration and HR teams with records management and administrative tasks.
You have:
- Strong organizational skills and attention to detail
- Good computer skills, including MS Office and document management systems
- Ability to handle confidential information with discretion
- Interest in administrative work and records management
- Ability to work in a structured and multicultural environment
Deadline for Applications
May 31, 2026Hardship Level (not applicable for home-based)
DFamily Type (not applicable for home-based)
FamilyStaff Member / Affiliate Type
InternshipTarget Start Date
2026-07-01Terms of Reference
The Administrative Intern, under the supervision of the Head of Administration, supports the Administration and HR teams in daily administrative and records management activities. The role includes organizing, classifying, digitizing, and maintaining administrative records in both physical and electronic formats, as well as supporting filing systems and document control processes. The Intern will also assist in updating staff files, maintaining accurate documentation, and providing general administrative support to ensure smooth office operations. The ideal candidate is highly organized, detail-oriented, and interested in administrative work. S/he should have strong computer skills and the ability to handle confidential information with discretion. Duties and responsibilities - Organize, classify, and maintain administrative and staff records (physical and electronic). - Support digitization, scanning, and indexing of documents for electronic filing systems. - Support the archiving of recruitment-related documentation. - Assist in the management and archiving of contract extensions and ensure accuracy of related trackers. - Liaise with UNDSS for staff access badge processing and updates. - Verify and reconcile medical invoices with partner clinics for validation purposes. - Provide general administrative support to the Administration and HR teams. - Ensure confidentiality and proper handling of sensitive information. - Perform any other related duties as assigned by the supervisor. Desirable qualifications and skills - Strong organizational skills and attention to detail - Good computer skills, including MS Office and document management systems - Interest in administrative work and records management - Ability to handle confidential information with discretion
- Ability to work in a structured and multicultural environmentStandard Job Description
Required Languages
French,
,
Desired Languages
Arabic,
English,
Additional Qualifications
Skills
Education
Certifications
Work Experience
Other information
This position doesn't require a functional clearance Remote
No
Potential interview questions
| What strategies do you use to stay organized in a busy work environment? | Interviewers want to assess your organizational skills and how you prioritize tasks effectively. | Describe specific tools or methods you use to manage your workload. |
| Can you give an example of how you have handled confidential information in your previous work or studies? | This question evaluates your understanding of confidentiality requirements. | Pro members can see the explanation. |
| How do you ensure attention to detail in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with document management systems. What software have you used? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you manage multiple administrative tasks simultaneously? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you tell us about a time you had to follow a strict protocol? What was the situation? | Pro members can see the explanation. | Pro members can see the explanation. |
| What interests you most about administrative work? Why did you apply for this internship? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a situation where you make a mistake in documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 month ago
-
Updated 21 days ago
-
Source:
unhcr.org
