Administrative Intern

Overview

Provide administrative assistance to the Administrative Unit and support operations.

You have:

• Be either a recent graduate or a current student from a university accredited by IAU/UNESCO.
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.
• Fluency in Bulgarian and English.
• Not have exhausted the maximum cumulative internship period with UNHCR, including any prior internships (8 months for full-time and 12 months for part-time).

Deadline for Applications

February 9, 2026Hardship Level (not applicable for home-based)

H (no hardship)Family Type (not applicable for home-based)

FamilyStaff Member / Affiliate Type

InternshipTarget Start Date

2026-03-01Terms of Reference

The Administrative Intern will provide administrative assistance to the Administrative Unit and support the operation, contributing to the effective implementation of routine administrative services and activities across relevant functional areas. The incumbent will support day‑to‑day administrative processes, documentation, coordination, and follow‑up, ensuring that established procedures and standards are respected.

The intern will be exposed to various administrative functions, gaining practical experience in a UN operational environment. The incumbent’s workload and assignments will be carried out under continuous guidance and direction of the supervisor, with responsibilities adapted to the learning objectives of the internship and the operational needs of the Administrative Unit.

The Administrative Intern is a position within an office that requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office. The nature of certain administrative/personnel functions require discretion and confidentiality.

Duties and responsibilities

• Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
• Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;
• Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system.
• May be required to maintain/update confidential files.
• Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.
• Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.
• Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.
• Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.
• May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;
• Monitor office facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.
• Perform other related duties as required. Minimum qualifications required

In order to be considered for an internship, candidates must meet the following eligibility criteria:

• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO ; and • Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR . • not have exhausted the maximum cumulative internship period with UNHCR, including any prior internships (8 months for full-time and 12 months for part-time)

• Fluency in Bulgarian and EnglishStandard Job Description

Required Languages

Bulgarian,

English,

Desired Languages

,

,

Additional Qualifications

Skills

Education

Certifications

Work Experience

Other information

This position doesn't require a functional clearance Remote

No

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Potential interview questions

Added 4 months ago - Updated 4 months ago - Source: unhcr.org