Administrative/HR and Travel Assistant
Provide HR and Travel support to ensure consistency and conformity.
This opening expired 4 years ago.
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Overview
Provide HR and Travel support to ensure consistency and conformity.
You have:
- A University degree in Business Administration, Human Resources, or any related subject.
- At least four years of relevant experience in administrative and/or human resources work, UN experience is an asset.
- Working knowledge of English is required with Arabic mother tongue.
- Jordanian National.
Organizational Setting
The HR and Travel Assistant provides and coordinates day-to-day HR and Travel operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/ she provides procedural guidance to staff across the Organization regarding HR and Travel rules and procedures.
Reporting Lines
Under the general supervision and in close cooperation and instructions of the FAO Representative in Iraq, and overall guidance of the Regional HR Officer, the incumbent shall perform the following duties in support of the implementation of the FAO programs in Iraq; the position is based in Amman/Jordan, where FAO Iraq has a supportive office in Amman.
Technical Focus
HR/Travel support.
Tasks and responsibilities
• Act as an Admin Assistant for FAO Iraq office in Amman to support the areas of administration; • Coordinate NSHR recruitment process, including, preparation of VA, longlisting/shortlisting, organization of the interviews, preparation of selection reports, selection and recruitment as per FAO HR policy and the guidance of the HR UNIT in the regional office; • Provide advice on entitlements; review, maintain and update confidential personnel information records and files in the area of responsibility; • Handle non-routine and complex cases; undertake research and analysis of entitlements in consultation with HR officer in the Regional Office; • Assist in travel related actions, such as, raising TAs, LTAs, Consultant Appointment TA and closing TECs in GRMs; • Insert attendance sheets to consultants in the system; • Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• A University degree in Business Administration, Human Resources, or any related subject. • At least four years of relevant experience in administrative and/ or human resources work, UN experience is an asset. • Working knowledge of English is required with Arabic mother tongue. • Jordanian National
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: [email protected]
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Potential interview questions
| Describe a time when you handled a complex HR issue. What steps did you take? | This question assesses your problem-solving skills in HR situations. | Share a specific example detailing the issue, your approach, and the outcome. |
| How do you prioritize tasks when managing multiple administrative responsibilities? | The interviewer wants to know your time management and organizational skills. | Pro members can see the explanation. |
| What experience do you have with recruitment processes? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure confidentiality in maintaining personnel records? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you have worked as part of a team? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
fao.org
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