Administrative Fund Raising Associate (GS6 - FTA) Santiago, Chile

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 3,065 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a childhood

The work performed by Administrative and Finance Assistant will positively impact in terms of the efficient implementation and monitoring the income, expenses and budgeting process as well as a key focal point to ensure the active compliance with administrative and internal systems in compliance with the applicable policies, procedures, rules and regulations.

How can you make a difference?

key functions/accountabilities:

1. Lead, support and manage the administrative workplan for PFP

• Supervise and monitor the accurate and on time administrative workplan (contracts, LTA, s, RFQS, travel plan, among others)
• Contributes to the reviews of contracts arrangements related to the administrative support to ensure that the terms and conditions of all contracts are being adhered to by providers of goods and services. Ensure that all administrative transactions and arrangements of contracts are compliance with the applicable policies, procedures, rules and regulations
• Work closely with Operation Specialist to ensure the correct develop of all administrative workplan.
• Give advice and recommendations to PFP members on the improvements on the internal controls systems taking into the account the administrative rules, regulations, policies and regulations.
• Develop regular reports to administrative deadlines and alert on time the administrative renewal necessities.

2. Budget report, monitoring and implementation.

• Ensure the properly management of PFP budget which includes income, expenditure, cost charging, investment funds providing guidance to the PSFR technical administrative and finance support.
• Budget monitoring is properly administrated in the area giving support and raising alerts to PFP team.
• Gathering, recordings and reporting income and expenditure transactions to the PFP Finance & Business Analysts for further analysis adapted to fundraising needs.
• Monitoring and regular reports on progress against budget utilization, bridging funds repayment, Dynamo funds payments, and SP Salary grant, developing and using BI dashboards.
• Monitoring and controlling expenditure against the 25% Cost Charging. These activities should be at least quarterly.
• Ensure reports, KPI´s and documents are prepared timely updated.

3. PSFR income and expenditures are timely and properly registered and management.

• Prepare and maintain report templates or platforms for easy access to PFP areas and managers. Supervise all enhancement and development requests. These reports should include all funding sources, such as: WB, IF, Dynamo Funds, etc.
• Assist department management to manage expenses reports and perform quarterly and yearly reviews.
• Administer production and distribution of internal financial reports, compile various cross functional reports and take necessary actions as needed.
• Working closely with the PFP fundraising manager to complete on time and quality manner all fundraising reports, reports such as QFS, RER, PSP etc. Will be completed
• Assist Fundraising Manager in preparing estimates on office section expenses for budget preparation purposes.

4. PFP administrative support

• Coordinate and anticipate with OPS department all current or future needs and process from PFP.
• Facilitate PFP meetings, workshops, regional visits and quarterly reviews
• Support PFP team with annex workplan documents, travel plan, contract and procurement plan
• Any other assigned administrative support and task required is effectively and timely delivered.
• Provide practical input on implementation of administrative and PSFR finance guidance in close coordination with operations staff.

To qualify as an advocate for every child you will have…

• Completion of Secondary education. Technical and/or University levels in administration, finance or any other discipline relevant to the job is an asset
• A minimum of six years of relevant professional experience in administration, finance, accounting, supply or any relevant function.
• Developing country work experience and/or familiarity with emergencies is considered an asset.
• Fluency in Spanish and English.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Salary Estimator Tool - This tool enables you to calculate an estimate of the various elements of your salary and provides you with an overview and estimate, so you can better understand your finances and plan for future assignments.*

*While UNDP makes every attempt to ensure that information is up-to-date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.