Administrative & Finance Specialist (Reporting)

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

In 1991 Hungary became a member state of IOM, and the following year the organization established its office in Budapest. Since the signature of the agreement between IOM and the Government of Hungary (7 April 1992), the IOM Mission has enjoyed diplomatic status. Since then IOM has managed numerous projects in the fields of counter-trafficking, migration and health, labour migration and integration, assisted voluntary return and assistance to migrants in transit, and ran several public information campaigns on migration issues in Hungary and participated in various research activities.

The IOM office in Hungary continues to be actively involved in building the Government of Hungary's capacity to manage migration issues through training, and organizing regional and international exchange programmes, conferences and research projects. IOM Budapest has also established partnerships with a number of relevant non-governmental organizations that assist migrants and victims of trafficking in Hungary.

From November 2000 to July 2011, IOM Budapest functioned as a “Mission with Regional Functions” (MRF). First providing direct support, supervision, and assistance to IOM’s missions in the Central European region, the regional functions of the office in Budapest were then expanded to include IOM missions in South-Eastern Europe. MRF Budapest therefore not only ensured the effective sharing of core resources and expertise between the Field Offices under its responsibility but also a consistent approach in important areas such as project development and the application of administrative and operational policies and procedures throughout the Organization.

Since 2011, IOM Budapest has been the Country Mission for Hungary.

The successful candidate under the direct and the overall supervision of the Head of Office and in close coordination with the Finance, Admin and HR Coordinator, the Administrative and Finance Assistant will be responsible for providing general financial accounting, reporting and administrative support.

Within the delegated authority and under the supervision of Head of Office or his/her designated mandated representative(s), the UNV Administrative and Finance Specialist (Reporting) will: • Assist in the preparation of financial reports for Mission’s projects according to internal and external requirements, in coordination with responsible Project Coordinators and involved field missions as applicable; • Assist with financial review and booking of invoices; • Assist in the preparation of VAT reclaims and other regular administrative reports of the office; • Respond to routine requests for information from desk officers of Donors in relation to financial reporting; • Check all payment requests and ensure relevant and timely payments to suppliers and staff members; • Assist in preparing documentation for audits; • Contribute to the mission’s monthly closure; • Take part in ensuring that the mission’s financial transactions are entered into IOM accounting system SAP/PRISM according to IOM financial regulations and procedures; • Contribute to the preparation of standard project budgets for project proposals; • Monitor stock of office supplies and order/request the replenishments when it is required; • Perform other related administrative or financial duties as may be required.

Results/expected outputs: • As an active IOM Hungary team member, efficient, timely, responsive, client-friendly and high-quality support rendered to IOM Hungary and its beneficiaries in the accomplishment of her/his functions, including: o Assistance provided in the financial review and booking of invoices; o No. of prepared VAT reclaims and other regular administrative reports; o Prepared documentation for audits; o Prepared standard project budgets for project proposals. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment; • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

• Professionalism • Integrity • Inclusion and respect for diversity • Teamwork and respect for diversity • Delivering results • Accountability • Commitment to continuous learning • Planning and organizing • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards IOM Hungary’s mission and vision, as well as to the UN Core Values.

supporting office operation/ administration is a distinct advantage; • Experience in working with an international organization is an advantage; • Experience in working with EPTK / EUPR is a distinct advantage; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness; • Have affinity with or interest in migration, volunteerism as a mechanism for durable development, and the UN System; • University degree in related fields in lieu of the secondary school degree with work experience; • Professional certification such as ACCA, CPA, or ACMA would be a distinct advantage.

Hungary is a landlocked country in Central Europe. It covers an area of 93,028 square km. Budapest is its capital and largest city. Hungarian is the official language of the nation. Its official currency is Forint (HUF). Hungary ranks as the 17th safest country in the world. The primary expense factor is accommodation. Naturally the cost is dependent on location, size and condition. Food accounts for approx. a quarter of an average Hungarian resident’ monthly salary. There are many good restaurants tailored to a variety of budgets. Hungary’s well-developed public transportation system is not only convenient but also extremely affordable. Healthcare should not be too much of an expense as anyone employed in the country can make use of its free or highly subsidized healthcare services. Also there are quite many private practices. There is a variety of banks which provide different services. Hungary is a unique country in the middle of Europe. It is a good place to live and work. It is very multicultural and exciting with a lot of history.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.