Administrative & Finance Assistant, GS5, Fixed Term, Damascus, Syria CO, MENA (Re-advertisement)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,236 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

(This is a re-advertisement in order to expand the candidate pool. Previous applicants need not reapply as their original application will be duly considered)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Care

Find out how UNICEF programmes drive change for children and young people every day, in Syria by visiting this: www.unicef.org/syria

How can you make a difference?

Under the supervision and guidance of the Administrative Officer, you will be responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring a thorough knowledge of UNICEF administrative and financial procedures, processes, and policies.

You will be accountable for financial and administrative support services to enhance the smooth running of the Admin and Finance Unit and its workflow

Summary of key functions/accountabilities:

General Administrative Duties

• • Maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information

General Financial Duties

• • Respond to client transaction status and other inquiries.
  • Invoice registration focal point between Admin and Finance

Master Data Management (MDM)

• • Acts as Syria Country Office Local Focal Point for Master Data Management (Cash on Hand Account (COHA)).

Filing

• • Keep payments records / filing, Keep electronic records for payments/liquidations.

Asset & Lite Asset Master Records (AMRs)

• • Performs the tasks of asset counter which is related to Asset mid-year and end year count for the office.
  • Ensures that all office Assets & lite AMR are updated in “Vision” system in coordination with the Information & Communication Team (ICT).

Meetings & Workshops

• • Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.
  • Arrange all internal office meetings for the sections.

For full details on the key functions/accountabilities, hold Ctrl & double click on the following link: Administrative and Finance Assistant G5.pdf

To qualify as a champion for every child you will have the below requirement:

1. 1. Education****:

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

2. 2. Work Experience:

• A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
  3. Language Proficiency:

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter Here

UNICEF competencies required for this post are...

1. Builds and maintains partnerships. (1)
2. Demonstrates self-awareness and ethical awareness. (1)
3. Drive to achieve results for impact. (1)
4. Innovates and embraces change. (1)
5. Manages ambiguity and complexity. (1)
6. Thinks and acts strategically. (1)
7. Works collaboratively with others. (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: Here

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. A diverse and inclusive workforce is part of UNICEF’s DNA

| UNICEF Careers, irrespective of their race\ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a Compensation, benefits and wellbeing | UNICEF Careers including parental leave, breastfeeding breaks and UNICEF provides reasonable accommodation for job candidates and personnel with disabilities | UNICEF Careers, UNCIEF strongly encourages the use of flexible working arrangements.

“UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable females are encouraged to apply.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

• Only shortlisted candidates will be notified and advance to the next stage of the selection process.
• This vacancy is open to all, internal & external candidates.
• The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
• UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period of time.