Administrative coordinator (F/M)

Overview

Oversee HR and finance aspects of the Lebanon mission.

You have:

• Have minimum 4 years’ experience (including at least 2 years’ experience in the international NGO field as administrator)
• Have experience in a conflict setting or challenging environment
• Have experience in negotiation and relationships with authorities in a complex and volatile legal environment
• Have excellent Microsoft Office skills (especially Excel)
• Have knowledge of accountancy software
• Are able to manage an HR database
• Speak English fluently (oral and written) - knowledge of French or Arabic is an asset

Description

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

• Sexual and Reproductive Health Rights
• Migration, Exile, Human Rights and Health
• Harm Reduction
• Environment and Health
• Humanitarian Space
• Healthcare systems and rights

MdM in Lebanon

MdM has been working in Lebanon for nearly 30 years and specifically on the response to the Syrian crisis since 2012. The goal of MdM in Lebanon is to offer care to Syrian refugees and vulnerable Lebanese affected by this crisis. Currently, medical assistance is provided through one partner in one Primary Health Care Center in north Bekaa. MdM’s MHPSS intervention in Lebanon aims to strengthen the national mental health system and increase access to quality mental healthcare. MdM is working in the integration of mental health in the primary healthcare system and contributing to the development of a community-based mental healthcare services, opening and running community mental health centers (CMHC), in coordination with partners for the substance use, gender and inclusion components.

Since September 23, 2024, and the intensification of the conflict between Israel and Hezbollah, Lebanon has entered a humanitarian crisis, with almost a million internally displaced persons (IDPs). MdM is stepping up its emergency response in areas where it is already active and is planning assessments in other parts of the country.

MdM’s activities are currently based in Beirut, Bekaa Valley and Tripoli.

About the role

You are in charge of all the human resources and finance aspects of Lebanon mission.

What you’ll do

• Supervise the implementation of the mission’s human resources set-up
• Define, adapt, plan, and supervise the implementation of the mission’s human resources frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values
• Plan, centralise, coordinate and supervise the financial management and administration of the mission (accounting, budget construction and follow-up, internal and external reporting, donor compliance, audits, administrative legal obligations, etc.) in line with MdM policies, procedures, and templates
• Recruit, train and manage an administrative department team
• Provide technical support to operational staff on the HR and financial management of the mission

Who you’ll work with

You work under the supervision of the general coordinator of the mission and in collaboration with the HR and the finance advisors based at HQ. You manage directly the finance manager and the HR advisor and you technicaly supervise the finance and HR supervisor based in Bekaa.

Benefits

Employment conditions

Contract & status:

• Gross monthly salary: 3 392 €
• Fixed-term contract starting as soon as possible until 31/12/2026
• Single posting

Work environment:

• Position based in Beirut, with regular field visits

Benefits:

• 13th month salary (paid in 2 installments after 6 months of service)
• Expatriation allowance: 10% of gross monthly salary
• Coverage of travel (home – mission), visas, and vaccinations
• Guesthouse or hotel
• Health insurance (50% covered by MdM and 50% by the employee)
• Repatriation insurance
• MdM promotes training and internal mobility

Essentials:

• 5 weeks paid leave + 22.5 RTT days per year
• Strong commitment to inclusion and fighting all forms of discrimination
• More info: https://www.medecinsdumondeh.org/en/working-internationally/

Our commitment to diversity and inclusion

MdM is committed to the inclusion of people with disabilities and to fighting all forms of discrimination. If you are officially recognized as a person with a disability and/or require workplace accommodations, please let us know.

Requirements

You are the right match if you:

• Have minimum 4 years’ experience (including at least 2 years’ experience in the international NGO field as administrator)
• Have experience in a conflict setting or challenging environment
• Have experience in negotiation and relationships with authorities in a complex and volatile legal environment
• Have excellent Microsoft Office skills (especially Excel)
• Have knowledge of accountancy software
• Are able to manage an HR database
• Speak English fluently (oral and written) - knowledge of French or Arabic is an asset

This role may not suit you if you:

• Are not aligned with MdM’s values

Recruitment process

If shortlisted, you will first meet with our HR team. Technical (HR and finance) and managerial interviews, which may include practical case studies, will follow.

Please note: as part of our anti–money laundering and counter-terrorism policy, international background checks may be conducted. Data is processed confidentially and securely. More info: https://www.medecinsdumonde.org/en/working-internationally/ All successful candidates must provide a criminal record extract (B3).

Ready to apply?

We only need your CV and a cover letter. If this role sounds like the right fit for you, apply now – we’d love to hear from you!

Apply now

Potential interview questions

Added 2 months ago - Updated 2 hours ago - Source: medecinsdumonde.org