Administrative coordinator (F/M)

Overview

Define, implement, and supervise HR and financial management frameworks.

You have:

• have experience in recruiting, training, and managing an Administrative Department team
• understand and identify institutional donors’ cycles and procedures
• have worked with the accountancy software SAGA
• speak English fluently
• two years of experience in the international NGO field in a similar position (coordination)
• ability to work under a minimum of supervision
• align with MdM’s values and activist approach

Description

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

• Sexual and Reproductive Health Rights
• Migration, Exile, Human Rights and Health
• Harm Reduction
• Environment and Health
• Humanitarian Space
• Healthcare systems and rights

MdM in Tanzania

Since 1992, MdM has supported health initiatives in Tanzania, shifting in 2010 to pioneering harm reduction services for people who use drugs.

By 2021, it became a government partner, expanding programs to multiple regions and neighboring countries.

Since 2022, MdM also promotes sexual and reproductive health for adolescents and vulnerable groups. Through the CUTTS HEP C project, it advances hepatitis C prevention and care, while in Rwanda, MdM contributes to the TUBITEHO harm reduction project (2023–2026). Its future strategy focuses on expanding harm reduction and SRHR programs, strengthening technical assistance, and improving emergency response capacity.

About the role

In the context of expanding our activities, you will be specifically in charge of defining, adapting, planning, and supervising the implementation of the mission’s human resources, financial management and administration frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values.

What you’ll do

Under the supervision of the general coordinator, your main responsibilities are the following:

Human resources management

• Define HR strategies, structures, and budgets to ensure adequate staffing capacity
• Oversee recruitment, payroll, and contract management for national and expatriate staff
• Implement and monitor HR policies, salary grids, and staff training
• Ensure compliance with labor laws and organizational core policies (PSEA, anti-fraud, child protection, etc.)
• Advise and support managers on disciplinary issues and conflict resolution

Financial management and compliance

• Develop and enforce financial procedures aligned with MdM and donor requirements
• Manage financial reporting, budget monitoring, and reallocations
• Ensure compliance with tax laws, financial audits, and donor regulations
• Supervise financial reporting for local partners and support their capacity strengthening

Treasury & accounting

• Manage cash flow, fund requests, and secure payments
• Supervise accounting systems, donor allocations, and month-end closures
• Implement and update cash management and accounting protocols

Team leadership

• Recruit, train, and evaluate administrative and finance staff
• Promote professional development and team cohesion
• Oversee adherence to whistleblowing and disciplinary procedures

Coordination & representation

• Contribute to internal and donor reporting
• Represent MdM with donors, authorities, and peer organizations as delegated
• Ensure financial and administrative oversight of local partner activities

Who you’ll work with

You directly supervise a finance manager and an HR officer.

You also work in close collaboration with the HR and finance advisors at the HQ

Benefits

Employment conditions

Contract & status:

• Gross monthly salary: 3 359 €
• Fixed-term contract (12 months), starting on January 2026
• Trial period : 1 month
• Single posting

Work environment:

• Position based in Dar Es Salaam
• Regular field visits

Benefits:

• 13th month salary (paid in 2 installments after 6 months of service)
• Expatriation allowance: 10% of gross monthly salary
• Coverage of travel (home – mission), visas, and vaccinations
• Guesthouse
• Health insurance (50% covered by MdM and 50% by the employee)
• Repatriation insurance
• MdM promotes training and internal mobility

Essentials:

• 5 weeks paid leave + 22.5 RTT days per year
• Strong commitment to inclusion and fighting all forms of discrimination
• More info: https://www.medecinsdumonde.org/en/working-internationally/

Our commitment to diversity and inclusion

MdM is committed to the inclusion of people with disabilities and to fighting all forms of discrimination. If you are officially recognized as a person with a disability and/or require workplace accommodations, please let us know.

Requirements

You are the right match if you:

• have experience in recruiting, training, and managing an Administrative Department team
• understand and identify institutional donors’ cycles and procedures
• have worked with the accountancy software SAGA
• speak English fluently

This role may not suit you if you:

• don't have at least two years of experience in the international NGO field in a similar position (coordination)
• don't have the ability to work under a minimum of supervision
• Are not aligned with MdM’s values and activist approach

Recruitment process

If shortlisted, you will first meet with our HR team. Technical and managerial interviews, which may include practical case studies, will follow.

Please note: as part of our anti–money laundering and counter-terrorism policy, international background checks may be conducted. Data is processed confidentially and securely. More info: https://www.medecinsdumonde.org/en/working-internationally/ All successful candidates must provide a criminal record extract (B3).

Ready to apply?

We only need your CV and a cover letter. If this role sounds like the right fit for you, apply now – we’d love to hear from you!

Apply now

Potential interview questions

Added 9 months ago - Updated 6 months ago - Source: medecinsdumonde.org