Administrative Coordinator - APDPI

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The Pacific Islands Division (APDPI) of the Asia and Pacific Department (APD) is seeking to fill an Administrative Coordinator position to assist with the administrative workflow of the assigned work unit and administrative and logistical project or mission support. The selected candidate will proofread, edit, review, and format documents, addressing routine questions and correspondence, maintaining databases, and referring complex issues to higher-level assistants or the supervisor. Participate on Fund-wide administrative committees and working groups, including those for technology reviews.

Major Duties and Responsibilities

The following are some of the key responsibilities that the selected candidate is expected to undertake:

• Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications. Drafts and edits routine correspondence on administrative matters. Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.
• Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary.
• Organizes, files, and retrieves documents from physical and electronic repositories. Maintains, tracks and extracts data from administrative, economic, and financial databases.
• Initiates standard reports to inform administrative decisions or check compliance with Fund procedures.
• Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process.
• Monitors and responds as necessary to e-mail, fields request for information/comment, and tracks/enforces all associated deadlines. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary.
• Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing.
• Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff. Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting.
• Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
• Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed.
• Disseminates Fund administrative policies within the work unit for staff at all levels. Creates and maintains spreadsheets to track administrative data or processes for the unit. Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.

Minimum Qualifications

To be eligible for consideration, candidate must have educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.

This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

Candidates need to have passed the IMF Staff Assistant online exam to be considered.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Department:

APDPI Asia and Pacific Department Pacific Islands DivisionHiring For:

A04, A05The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation. We welcome requests for reasonable accommodations for disabilities during the selection process.

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Added 4 days ago - Updated 5 hours ago - Source: imf.org