Administrative Associate, G6, Fixed Term, Dhaka, Bangladesh

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,586 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a future

How can you make a difference?

The Administrative Associate will be reporting to the Admin. Officer NOB who leads the Admin. unit, which is part of the Finance and Admin. section. The Administrative Associate is responsible for executing a broad variety of procedural and specialized administrative tasks for two Admin sub-units, namely Transport and Travel & Protocol. This position is an all-rounder post and as such, the incumbent is expected to act as OiC in both sub-units.

Summary of key functions/accountabilities:

1. Transport:

• Manage BCO Transport pool dispatch through the online vehicle booking system (with the support of GS3 drivers).
• Orient and guide staff and drivers on the online booking system. Assign, record, and monitor the use of all daily transport requests with proper supporting documents.
• Ensures that all the vehicles are kept clean and ready to always use.
• Oversee procedures in case of accidents (SIR; escalation; etc.)
• Request fuel coupons, and maintain and monitor fuel consumption records of all vehicles are properly recorded including maintenance records.
• Ensure that the pool vehicles have proper valid documents before assigning for duty.
• Check/ verify vehicle maintenance records and fuel entry in the Master Logbook when invoices are received.
• Check transport-related invoices before further processing.

2. Protocol Services:

• Assist staff members in obtaining Bangladesh visas through Bangladesh Embassies.
• Arrange Bangladesh visas for international staff, UNICEF's International Professionals, and their dependents across BCO.
• Liaise with MoFA and Bangladesh embassies to facilitate smooth visa issuance.
• Issue Note verbale for incoming staff members and other officials and delegations.
• Ensure security clearance is timely granted for international staff members' visits to the Chittagong Hill Tracts.
• Provide Protocol services to UNICEF senior management and VIP guests.
• Stay well-informed and maintain a proactive approach to stay updated on the most recent government visa policy developments and changes

3. Administration support:

• Coordinate the issuance of passbooks from Customs Bond for international staff. Manage renewal process.
• Obtain endorsements from the NBR and MoFA for passbook issuance.
• Assist staff members in registering their personally purchased or imported vehicles in the passbook.
• Arrange registration of the vehicle purchased by the staff members.
• Seek permission from the NBR for the disposal of a UNICEF Car to a Non-privileged Person.

4. Other activities:

• Support TA management as a Backup resource person.
• As needed: Provide administrative support to organize meetings, workshops, trainings, etc. for different national and international events, ensuring value for money.
• Ensure OiCship for both Travel & Protocol and Transport units.

To qualify as an advocate for every child you will have…

The following minimum requirements:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• A minimum of 6 years of relevant administrative or clerical work experience is required.
• Bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace an additional two years.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Internal candidates who are legally permitted to work for UNICEF in Bangladesh, independently of UNICEF appointment, will also be considered.

Applicants must provide complete and accurate information pertaining to their candidate profile and qualifications according to the instructions provided in the Applicant system in order to be considered. The information submitted will be used for administrative purposes, salary/step determination, and conditions of employment. No amendment, addition, deletion, revision or modification shall be accepted for applications that have already been submitted for this position.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

[CO/ HQ specific: visa residence requirements: i.e.: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.]

Additional information about working for UNICEF can be found here.